Training Administrator

Training Administrator

The Training Administrator provides high level of administrative and logistics support by independently completing complex administrative, scheduling and technical tasks or actions associated with supporting the Workforce and Equity department's technical trainingunit. The person in this position must have a high level of detail, use sound judgment to interpret guidelines, maintain confidentiality and sensitivity and decide approaches to resolve specific problems. The person in this position provides production and logistics support for the implementation of training across all 12 of Environmental Services Interceptor, plant and administrative facilities between the hours of 6 a.m. to 10 p.m. Daily work location is dictated by the training schedule as this position is responsible for setting up the training spaces, providing a welcome to attendees, taking attendance and implementing the post training survey. The ability to be flexible, ability to multi-task, and to be professional in stressful or deadline-oriented situations is important.

This is a Temporary Long Term (up to 2 years) position and is eligible for a hybrid (both remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.

What You Would Do In This Job

• Coordinate and maintain annual training schedules across multiple programs and locations.
• Manage course registrations, waitlists, cancellations, and enrollment communications.
• Track training completion requirements and upcoming deadlines.
• Prepare classrooms, materials, equipment, and technology for training events.
• Facilitate training sessions by managing attendance, documentation, and participant support.
• Generate rosters, sign-in sheets, evaluations, certificates, and supporting materials.
• Provide day-of support to instructors and troubleshoot logistical issues.
• Maintain course offerings, schedules, rosters, and learner records within the LMS.
• Monitor training completions and resolve learner transcript issues.
• Run standard reports and distribute completion data to stakeholders.
• Scan, organize, and upload training records into the Learning Management System (LMS).
• Assist in coordination of training equipment movement, setup, and storage.
• Maintain training supplies, consumables, and classroom resources.
• Coordinate scheduling and logistical support for external training vendors.
• Manage training-related communications between vendors and internal stakeholders.
• Assist with purchase requests, invoices, and contract-related documentation.
• Ensure vendor training records and documentation are properly maintained.
• Submit and track work requests related to training facilities and equipment.
• Coordinate room reservations and facility logistics.
• Support onboarding and new employee training administration.
• Maintain standard operating procedures and administrative documentation.

What Education And Experience Are Required For This Job (Minimum Qualifications)

Any of the following combinations in completed education (degree field of study in Business Administration/Management, Public Administration, Communications/Writing or closely related field) and experience (providing complex administrative support in a medium to large organization):

• High school diploma/GED with five years of experience
• Associate degree with three years of experience
• Bachelor's degree or higher with one year of experience

Additional Information

Union/Grade: American Federation of State, County and Municipal Employees (AFSCME)/Grade E FLSA Status : Non-Exempt Safety Sensitive: No Work Environment : Work is performed in a standard office setting. Some positions may require travel between primary work site and other sites. What steps the recruitment process involves:

• We review your minimum qualifications.
• We request your Work Record Evaluation (ATU employees only).
• We rate your education and experience.
• We conduct a structured panel interview.
• We conduct a selection interview.

Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us .