Location:Onsite - New Albany, OH
Employment Type: Contingent Worker (Contract, W2)
Contract Length: 24 months (possible extension)
Compensation: $25/$28 per hour (based on experience)
Summary of the Role
Support site manufacturing operations by coordinating new-hire and visitor onboarding, facilitating orientation activities, and maintaining training and communication materials. Provide administrative and project coordination support to site leadership, ensuring new employees and visitors are well-prepared and welcomed. Partner with multiple departments to enable a seamless, professional onboarding and operational experience.
Key Responsibilities
- Coordinate and facilitate New Hire Orientation, including agenda development, scheduling, communications, and cross-functional coordination
- Manage end-to-end onboarding logistics: site access, technology provisioning, workspace setup, required training, and pre-start communications
- Lead onboarding activities for new hires and visitors by providing process guidance, coordinating access and training needs, and ensuring a positive site experience
- Maintain, update, and coordinate review of onboarding and training materials; ensure materials are current and controlled
- Provide administrative support to site leadership, including calendar management, meeting logistics, communications, and presentation preparation
- Serve as backup to site administrative assistants as needed
- Organize and participate in stakeholder and project meetings; document decisions, track actions, and ensure timely follow-up
- Prepare, distribute, and maintain site communications, presentations, reports, and project updates
- Support project coordination, special initiatives, and process improvement efforts
- Develop and implement tools, trackers, and processes to improve decision-making, efficiency, and onboarding workflows
Required Experience & Skills
- Demonstrated ability to coordinate multiple activities, priorities, and stakeholders in a fast-paced environment
- Strong organizational, communication, and follow-up skills, with attention to detail and confidentiality
- Proficiency with Microsoft Office applications: Outlook, Word, Excel, and PowerPoint
- Ability to work effectively with cross-functional teams
- Professional support to employees, leaders, and visitors
Top 3 Must Have Skills
1. Onboarding and cross-functional coordination
2. Organizational and project-management skills
3. Professional communication and customer service
Day-to-Day Responsibilities
- Coordinate and facilitate New Hire Orientation with multiple site functions
- Manage onboarding logistics, including access, IT setup, workspace readiness, and training
- Guide new hires and visitors through onboarding and ensure a positive experience
- Update and control onboarding and training materials
- Provide comprehensive administrative support and backup for site leadership
- Organize meetings, capture decisions, track action items, and follow up
- Distribute communications, reports, and project updates
- Support and implement process improvements for onboarding and administration
Basic Qualifications
- High school diploma or GED and 4 years of administrative, coordination, operations support, human resources, training, or related experience
- Associate degree and 2 years of administrative, coordination, operations support, human resources, training, or related experience
- Bachelor’s degree and 1 year of administrative, coordination, operations support, human resources, training, or related experience
This posting is for Contingent Worker, not an FTE