Training Specialist (Scheduling & Logistics)

Training Specialist 2 (Scheduling & Logistics)

Location: Pomona, CA

Onsite Flexibility: Hybrid Onsite Thursday once a week; third week of the month will be Monday Thursday onsite

Contract Details

• Position Type: Contract
• Contract Duration: 18 months
• Pay Rate: $16.00 $37.22 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This role encompasses two distinct specialist functions supporting a large-scale ERP deployment. The Scheduling Sr. Specialist owns end-to-end training scheduling management and related operations, partnering with program leadership, training delivery teams, business stakeholders, and support functions to build and maintain an integrated training calendar, ensure accurate rosters and capacity planning, drive completion/attendance performance, and provide timely, actionable reporting aligned to the overall project plan and go-live readiness milestones. The Field Logistics Sr. Specialist manages all logistical activities for ILT, VILT, and CIVLT, coordinating venue setup, meals, and A/V needs, and managing participant hardware needs while troubleshooting issues as needed.

Key Responsibilities

Scheduling Sr. Specialist

• Coordinate and schedule all end users (~14K) for training, ensuring appropriate sequencing by role, location/site, and deployment waves, while accommodating operational constraints such as shift coverage, field/crew schedules, and critical business periods.
• Coordinate and schedule training facilitators & support roles for delivery of Train the Trainer (TTT) and End User Training (EUT). Manage learner rosters: enrollments, cancellations, substitutions, prerequisites, and access requirements; maintain data accuracy across scheduling and learning systems.
• Build and maintain a comprehensive master training schedule, including all training sessions (ILT/WBT), session cadence, and timing of content uploads/refreshes. Track training attendance, completions, and exceptions; reconcile discrepancies and follow up with learners/managers to drive completion rates to inform KPIs.
• Forecast training demand, balance class sizes, monitor constraints (trainer availability, room/virtual capacity), and recommend schedule changes to meet readiness dates. Identify and manage refresher/make-up training needs, timing, and schedules.
• Align the training schedule with the integrated project plan timeline and communicate session details with the necessary stakeholders by release, course, and end user group.
• Support training communications (invitations, reminders, pre-work, surveys).
• Support issue resolution for scheduling and access problems. Identify and manage refresher and make-up training needs; design make-up windows and targeted sessions.

Field Logistics Sr. Specialist

• Plan, coordinate, and execute all logistical activities for ILT, VILT, and CVILT.
• Prepare training rooms and virtual environments, including coordinating seating and layout, A/V setup, connectivity validation, accessibility readiness, and meals.
• Coordinate and manage participant hardware needs and troubleshoot issues as needed, including laptops, peripherals, login and access readiness, and system connectivity.
• Prepare, coordinate, and manage training materials such as attendance sheets, data sheets, evaluations, job aids, and quick references, including distribution, collection, and post-session handoff.
• Support scheduling during peak periods.
• Act as the primary communication point of contact for facilities.
• Support the training-related budget.
• Support post-training follow-up activities, including tracking and resolving 'parking lot items.'

Required Skills

• Essentials Five (5) or more years of proven experience in business operations, training, organizational readiness, and/or ERP or other business transformation experience.
• Experience building schedules, coordinating end-user and/or Facilitator training schedules, and managing related metrics.
• Two or more years leading and/or supporting training or related functions, which may include implementing technical training initiatives, training development, instructional design, training delivery, training scheduling, and/or learning technologies and models such as ADDIE, Kirkpatrick, Enable Now, etc.
• Knowledge of tools such as MS Project or similar scheduling tools, SAP, and/or S4HANA functionalities, modules, and integration points.
• Experience supporting a training, organizational readiness, and/or business readiness function for an enterprise-wide program/project.
• Two or more years of experience leading or supporting cross-functional/cross-organizational teams to achieve organizational goals and objectives.
• Three or more years of experience effectively interfacing, collaborating, and partnering with stakeholders, senior management, and team members to drive solutions and obtain buy-in.

Preferred Skills

• Bachelor's degree in business, education, Human Resources, project management, instructional design, or another applicable field.
• Understanding of ERP systems, implementation processes, and training best practices.
• Knowledge or experience working in Transmission and Distribution (T&D).

Education Requirements

• High School Diploma or Equivalent (required)
• Bachelor's degree in business, education, Human Resources, project management, instructional design, or another applicable field (preferred)

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a major utilities and energy organization serving millions of customers across a vast region of California, including central, coastal, and Southern California. The organization employs thousands of professionals including project managers, procurement specialists, learning and development advisors, training specialists, and operational support staff dedicated to delivering reliable, clean power and advancing grid modernization and renewable energy integration initiatives.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-08104

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