Transaction Coordinator - Sotheby's International Realty - Los Angeles, CA (Brentwood) - Hybrid

Through interactions with real estate professionals, clients, escrow companies and property management companies, the Transaction Coordinator is responsible maintaining escrow files and the coordination and processing of all information and legal documentation pertaining to the sale and escrow of each home, possessing strong working knowledge of CAR (California Association of Realtors) contracts and disclosures. This position is also responsible for providing other general office administrative duties.

The Transaction Coordinator role offers a hybrid work schedule with 3 days per week onsite in our Los Angeles-Brentwood office and 2 days from home. The hybrid option is available after training has been completed at our Beverly Hills office location.

Responsibilities include:

• Help coordinate files for sales associates which may include, but is not limited to, contacting clients, sales associates, and escrow companies for all required documents
• Monitor all files for all required signatures, documents, and dates ensuring that files are maintained in an organized and thorough manner
• Upload and maintain documents in our transaction management program called Transaction Manager
• Send reminders to sales associates of items that are due on each file
• Input and monitor each escrow's information in real estate databases for tracking purposes, (i.e., contingency dates, contact information, opening and closing dates).
• Strong working knowledge of CAR (California Association of Realtors) contracts and disclosures
• Assist sales associates and escrow companies with needed documents
• Maintain and track all closed archive files
• Create broker files for each transaction
• Provide daily office updates of new, pending and closed escrows ensuring effective communication with the Office Administrator and Brokerage Manager
• Provide backup to the Office Administrator and the Front Desk when needed
• Assist with other general administrative duties when needed

Qualifications include:

• Real estate transaction experience required
• Excellent verbal and written communication skills
• Able to juggle multiple priorities and deadlines without sacrificing quality-An eye for detail/proofing, and being proactive
• Strong working knowledge of MS Office skills (Word, Excel, PowerPoint, Outlook)
• Ability to interact successfully with both internal and external customers at all levels
• Strong administrative skills including accurate data entry, consistent attention to detail
• CA Real Estate License strongly preferred

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