Transcription and Meeting Notes Associate

Asset Management firm located in Midtown Manhattan is seeking to hire a Long Term Temporary or Temp to Perm Part - Time Corporate Access Transcription & Meeting Notes Associate to support the capture and organization of information from eligible corporate-access events. This role will attend or support select investor presentations and corporate interactions, producing highly accurate, timely, and structured transcript-like records for investment professionals.

Schedule is Monday through Friday, hybrid or fully remote, 5 to 6 hours daily (20 to 30 hours per week). The position will start in October 2026. For temp to perm candidates, the temporary assignment is expected to last 4 to 6 months before conversion. Candidates interested in a temporary-only opportunity must be available for a minimum 6 month commitment. Pay rate during the temporary assignment is $38 to $43/hour. Upon conversion, the role will remain part time and offer a base salary in the range of approximately 40K - 55K annually, depending on the agreed upon work schedule.

The role is designed to help expand corporate-event data set for both investment-team consumption and Alpha Capture research. The Associate will focus on capturing what is said as faithfully as possible, including key management language, Q&A, and speaker-specific remarks where identifiable. This is not a traditional administrative note-taking role: success requires exceptional listening and written-communication skills, discretion, strong judgment, and the ability to quickly develop familiarity with equity-market terminology, sectors, and corporate-investor discussions.

The Associate will work within firm's Corporate Access, Compliance, Technology, and investment-team workflows. All work must comply with applicable recording permissions, event terms, information-handling standards, and policies.



Key Responsibilities

• Attend approved corporate-access events, to create accurate, timely, transcript-like meeting records.
• Capture management commentary, Q&A, key phrasing, relevant numerical detail, and changes in messaging with a high degree of fidelity.
• Produce clear, structured, and objective meeting records that preserve the substance and sequencing of the discussion.
• Attribute speakers where practical and capture meeting metadata, including company, ticker, event type, date, location, organizer, and attendees, in accordance with established workflows.
• Distinguish direct statements from any required administrative annotations; avoid unsupported interpretation or editorializing.
• Ensure deliverables meet defined quality, formatting, and turnaround-time standards.
• Work with Corporate Access to confirm that events are eligible for capture and that all applicable host instructions, disclaimers, and permissions have been reviewed.
• Support the quality-control, review, certification, and publication workflow for meeting records, including revisions where required.
• Partner with investment teams to understand terminology, company names, sector language, and recurring investment debates in advance of meetings.
• Help develop and maintain best practices for high-quality meeting capture as firm expands its corporate-event data initiative.
• Participate in training on systems, information-security protocols, Compliance requirements, and corporate-access procedures.

Qualifications

• Demonstrated experience in court reporting, stenography, real-time transcription, legal transcription, financial transcription, or another role requiring exceptionally accurate, rapid capture of spoken dialogue.
• Proven ability to produce highly accurate, organized written records under time pressure.
• Strong command of English grammar, punctuation, editing, and written communication.
• Ability to remain neutral and objective while capturing detailed discussions.
• Strong attention to detail, excellent judgment, and a consistent record of handling sensitive information with discretion.
• Interest in financial markets and willingness to build familiarity with public companies, equity sectors, financial terminology, and investor-relevant questions.
• Comfort working in a fast-paced environment with changing schedules and, at times, time-sensitive deliverables.
• Strong organizational skills and ability to manage multiple events and deliverables simultaneously.
• Proficiency with standard productivity tools; comfort learning transcription, collaboration, and workflow platforms.
• Bachelor's degree preferred, or equivalent relevant professional experience.

Preferred Qualifications

• Court reporter certification or comparable stenography/transcription credentials.
• Experience supporting financial-services, investor-relations, legal, consulting, or corporate-client environments.
• Familiarity with equity-research terminology, earnings, investor conferences, management presentations, and corporate-access processes.
• Experience working with audio-recording and transcription platforms.
• Foreign-language capability relevant to regional hiring needs-for example, Japanese and English for an Asia-based role.
• Experience working across geographically distributed teams and different time zones.

What Success Looks Like

• Produces consistently accurate, well-organized, near-transcript-quality records within agreed turnaround times.
• Captures information in a way that is useful to both fundamental investors and systematic/Alpha Capture users.
• Maintains an objective record of what was said, while preserving sufficient meeting structure and metadata to make the information searchable and usable.
• Demonstrates sound judgment by identifying and escalating compliance, confidentiality, or recording-eligibility concerns immediately.
• Builds sufficient familiarity with sectors and company terminology to accurately capture discussions without introducing interpretation.
• Contributes to a scalable, high-quality corporate-event data set and strengthens BAM's note-taking and information-capture standards.

Important Role Parameters

• The role supports only events approved under Corporate Access recording and information-handling policies.
• The Associate must follow all event-specific restrictions, host disclaimers, consent requirements, and Compliance guidance.
• This position is expected to produce objective, transcript-like artifacts. Investment teams remain responsible for providing the investment context, interpretation, tone, and other qualitative observations that are not evident from a transcript alone.
• Travel and non-standard hours may be required around conferences, management presentations, and other approved events.

Benefits:

• HSA plan no deductible, PPO - Small amount taken out for Medical, free vision and dental. 401k - discretionary match - 15 - 30 %., 3 weeks of vacation, Unlimited sick time

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)