Transfer and External Education Coordinator

Staff Posting Details

Appointment: Regular, full-time (1.0 FTE) position.

Work Location:

This position is based in Tacoma, WA, and is an on-campus role only.

Please note that we generally do not sponsor applicants for work visas for staff positions. Therefore, we generally require applicants for staff positions to be currently authorized to work in the United States on a full-time basis.

Position Summary:

The offices expert in complex academic interpretation, responsible for evaluating and articulating all academic work earned outside the university, and ensuring accurate application of external education policy. This position serves as the institutional authority for applying external academic rules, directly influencing student time-to-degree and enrollment decisions. The Transfer & External Education Coordinator is critical to meeting enrollment goals by ensuring a smooth, accurate, and compliant credit evaluation process for all incoming students.

Essential Job Functions and Responsibilities:

I. External Credit Evaluation & Articulation

• Complete academic evaluations of all undergraduate and graduate applicants for admission based on external secondary and post-secondary credentials.
• Review and evaluate credentials submitted through centralized application services (e.g., OTCAS, PTCAS)
• Evaluate and post transfer course documentation from current students (e.g., summer courses taken elsewhere).
• Manage communication and collaboration with academic departments to determine appropriate course equivalencies.
• Maintain and update the PeopleSoft Transfer Articulation Tables and manage external transfer systems (e.g., Transferology).

II. Policy Interpretation & Advising

• Serve as the primary resource for complex policy questions related to transfer credit and prerequisite fulfillment.
• Advise prospective and current students, and internal advising staff, on transfer policy and meeting minimum admission criteria for specialized graduate programs.
• Coordinate with faculty and academic advisors to accurately place new and transfer students within their appropriate program of study.

III. Systems Maintenance

• Update and maintain evaluation references and internal data files necessary for accurate and efficient external credit posting.
• Maintain the integrity of data and functionality within PeopleSoft, Transferology, and other institutional systems that support complex transfer credit articulation.

Supervisory Responsibilities

None.

Budget Responsibilities

None.

Qualifications:

Candidates must be able to explain and/or demonstrate that they possess the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation.

• Bachelors degree or equivalent combination of education and work experience, preferably in higher education administration.
• Experience with following procedures, developing workflow systems, and exercising independent judgment to apply principles to individual circumstances.
• Experience with maintaining data files.
• Experience using Word and Excel for internal documentation and for external reporting or correspondence.
• Experience using PeopleSoft or a similar Enterprise Resource Planning (ERP) software.
• Written and verbal communication skills with both groups and individuals in a professional context.
• Organization and time management skills necessary to manage competing priorities for multiple clients.
• Experience and aptitude for working collaboratively in a team.
• Ability to respectfully work, communicate, and provide leadership within a diverse campus community.

Compensation and Benefits:

Career Framework Information:

Job Family: Academic Program Support

Level: S4

Pay Grade: 4

The anticipated range for this position is $23.55 to $23.92. Decisions about starting salaries are made based on the extent and relatedness of the candidates education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package for eligible staff employees, including:

• Medical, dental, and vision
• Life insurance and long-term disability
• Employee Assistance Program
• Retirement plan options and 403(b) contributions
• Paid vacation, sick leave, floating holiday, campus holidays and bonus holidays
• Education benefits, such as full tuition for eligible employees and their families
• Access to university facilities and entertainment (fitness center, pool, library, concerts, lectures and more!)

Please note:

• Positions that work less than .75 FTE (1,560 hours per year) do not qualify for long-term disability or education benefits.
• Positions that work less than .50 FTE (1,040 hours per year) will accrue paid sick leave but are not eligible for additional benefits.
• Temporary positions that work at least .50 FTE (1,040 hours per year) will be eligible for benefits.

This position is non-exempt from the provisions of the Fair Labor Standards Act.

For more information on Puget Sounds non-exempt staff benefits package, visit: Summary of 2026 Benefits for Staff Members in Non-Exempt Positions.pdf - Google Drive

For the Campus Holiday and Bonus Day Schedule, visit: https://www.pugetsound.edu/human-resources

Application Deadline:

Review of applications will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

• Resume
• Letter of Interest
• 3 Professional References (At least 2 supervisors)

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks.

University Diversity Statement

We Acknowledge:

• The richness of commonalities and differences we share as a university community.
• The intrinsic worth of all who work and study here.
• The investigation and reflection enhance that education upon multiple perspectives.

We Aspire:

• To create respect for and appreciation of all persons as a key characteristic of our campus community.
• To increase the diversity of all parts of our university community through a commitment to diversity in our recruitment and retention efforts.
• To foster a spirit of openness to active engagement among all members of our campus community.

We Act:

• To achieve an environment that welcomes and supports diversity.
• To ensure full educational opportunity for all who teach and learn here.
• To prepare citizen-leaders effectively for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity employer.