Transit Commission Administrator

Utah Transit Authority

Salt Lake City, UT

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JOB DETAILS

SALARY

SKILLS

Adobe Product Family, Analysis Skills, Business Strategy, Cellular Telephone, Coaching, Communication Skills, Continuous Improvement, Employee Assistance Plan, Establish Priorities, Exceeded Sales Goal, Financial Planning, Financial Services, Fitness, Geography, Government, Higher Education, Leadership, Legal, Maintain Compliance, Mentoring, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Organizational Skills, People Management, Plan Meetings, Problem Solving Skills, Process Development, Process Management, Project/Program Coordination, Project/Program Management, Public Administration, Public Policy, Public Transport, Relationship Management, Sales Management, Strategic Planning, Time Management

LOCATION

Salt Lake City, UT

POSTED

2 days ago

Utah Transit Authority

Description

Help establish UTA's new Transit Commission! UTA is launching a new Transit Commission to provide oversight and guide the future of public transportation across Utah. This Commission represents a new governance structure, and this role will help build the foundation that supports its long-term success.

As the Transit Commission Administrator, you will work directly with Commission members, executive leadership, and internal stakeholders to plan and coordinate public meetings, manage governance processes, and develop the systems and workflows that support Commission operations. You will organize high-profile meetings, coordinate complex schedules and materials, and serve as a key connector across leadership groups. If you are highly organized, comfortable working in a fast-paced executive environment, and motivated to help shape a new organizational function, this role offers the opportunity to make a lasting impact on UTA and the communities it serves.

As the Transit Commission Administrator, you will:

Administer all work associated with UTA's Transit Commission meetings and support.
Develop and organize all public meetings of the Transit Commission.
Manage projects that support meeting management functions and Commission meeting content.
Act as a liaison between Transit Commission members and key internal stakeholders.
Ensure compliance with the Utah Code governing open and public meetings, including training Commission members on applicable requirements.
Manage the work of others in planning and administering meeting functions.
Partner with the Director on special projects and assignments and collaborate on initiatives of the Executive Director and Transit Commission.

MINIMUM QUALIFICATIONSEducation/Experience:

2+ years of experience administering functions related to Commission-level activities and responsibilities, including administering open public meetings in a government setting and developing, analyzing, and communicating complex public policies or organizational strategies.
Prior supervisory experience preferred; candidates with demonstrated leadership, mentoring, or project coordination experience will also be considered.
Bachelor's Degree in Business, Public Administration, or a related field, or equivalent work experience.

Knowledge & Skills:

Specialized knowledge of Commission or equivalent governing body processes, including the ability to understand Commission interactions, summarize information relevant to UTA business, and act on information, data, and interests from disparate and diverse leaders in a highly time-sensitive environment.
Establishes and maintains personal and professional credibility with political leaders, Commission members, senior staff, stakeholders, and constituents.
Communicates information and ideas clearly and concisely in writing; possesses a high level of competence in reading, understanding, listening to, comprehending, and translating complex information and salient messages.
Uses technology to automate functions and process information efficiently and effectively.
Uses an analytical, systematic, and logical approach to work and problem solving.
Advanced proficiency preferred in Microsoft Office applications, including Word, Excel, PowerPoint, and Adobe Pro.

Ability to:

Take accountability for the requirements of holding public meetings.
Understand and operationalize the vision, strategy initiatives, and expectations of the Commission.
Create processes, structures, and data requirements that comply with Open and Public Meeting requirements.
Prepare documents using appropriate terminology and format.
Speak clearly, concisely, and effectively; listen to and understand information and ideas as presented verbally.
Organize information clearly and concisely.
Decipher and prioritize requests and forward them to the appropriate staff.
Work with minimal supervision and take initiative to achieve results.
Work under pressure to meet executive requests while maintaining professional composure, exhibiting confidence, and defusing difficult situations.
Make value-based decisions.
Collaborate effectively without relying on positional authority.
Respond to urgent requests and needs of the Commission.
Handle multiple tasks and interruptions throughout the day.
Adapt quickly to changing priorities based on urgent requests or needs of the Commission or executives.

UTA Competencies:

Communicates Effectively - Creating an open environment in which thoughts are expressed freely and information flows easily.
Decision Making - Making sound decisions that consider multiple options, seek input from others, and reach good decisions in a timely manner.
Drives Results - Fostering a strong bottom-line orientation; accomplishing objectives despite obstacles and setbacks; exceeding goals successfully; pushing self and others to achieve results.
Social Acumen - Exhibiting strong Emotional Intelligence skills (self-awareness, self-management, social awareness, relationship management). Relating comfortably with people across levels, functions, cultures, and geography. Partnering with others to get work done. Navigating conflict. Seeking feedback without being defensive.
Develops Self & Others - Taking action to continuously improve. Accepting assignments that broaden capabilities. Placing a high priority on developing others through coaching, feedback, exposure, and stretch assignments.
Ensures Fairness - Concerned with the welfare of others and expressing that concern on a personal level. Distributing resources fairly. Giving others a voice before reaching decisions that affect them. Reaching decisions through a fair process. Explaining why and how decisions were made that impact them.

This job requires regular and predictable attendance.

- OR -

An equivalent combination of relevant education and experience.

UTA reserves the right to determine the equivalencies of education and experience.

Pay Rate: 73,300.00 or more, depending on experience

If interested, apply before: Friday, July 17th, :59 PM MST

As a full-time Administrative Employee, your Total Rewards Benefits Package will include:

Health, dental, vision, life/AD&D, short-term and long-term disability insurance, with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
10 paid holidays and two paid (2) floating holidays per year.
Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
Training, development, and career advancement opportunities.
Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
Free transit passes for employees, their spouses, and their dependent children.
Employee assistance program - includes counseling, legal services, financial planning, etc.
UTA Well - a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
Free on-site fitness facilities and discounted membership to VASA Fitness and EoS Fitness.
Discounted cell phone plans with T-Mobile.
Pet insurance plan options (tailored plan coverage based on pet's health and needs).

PM21

Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at . A minimum of two work days' notice prior to the need for the accommodation is required.

Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.

PId-7785

About the Company

Utah Transit Authority

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