Transit Fleet Coordinator (Program Administrator I)

Transit Fleet Coordinator (Program Administrator I)

Salary

$66,041.92 - $79,282.02 Annually

Location

Transit - City of Colorado Springs, CO

Job Type

Special

Job Number

18376

Division

Public Works

Department

3597-FTA Grant

Opening Date

09/01/2026

Closing Date

9/8/2026 4:00 PM Mountain

FLSA

Exempt

• Description
• Benefits
• Questions

Description / Position Overview

Transit Fleet Coordinator (Program Administrator I)

About the Job: The City of Colorado Springs Transit department is looking for a Transit Fleet Coordinator whos duties include performing a variety of administrative, analytical, and strategic operational duties in support of public programs for the City and/or multiple City agencies. This is accomplished by managing the existing programs; conducting needs assessments; evaluating and implementing processes and procedures; monitoring grants and program contracts; creating new strategies; and developing key community partnerships. Other duties include serving as liaison for leadership committees and being a subject matter expert of the programs.

Work Schedule: This position will be required to provide after hours support.

This is a special at-will position funded by a FTA grant received by Transit annually.

Were an accredited pay equity employer! Your starting pay will be within the posted hiring range based on your years of experience and education. See the full potential of growth for this position here: 2026 Salary Schedule

As a Transit Fleet Coordinator, you will:

• Coordinate assigned activities with internal and external workgroups; work with City and contractor staff to ensure effective program oversight
• Oversee and administer the Fleet Maintenance Service Contract and other vehicle related contracts, including monitoring for contract compliance and invoice accuracy, ensuring industry standards are met, resolving issues, and implementing corrective action plans as necessary
• Maintain a comprehensive vehicle maintenance plan for the effective purchase, servicing, and disposition of vehicles
• Ensure all program activities are compliant with federal, state, and local rules and regulations, including Federal Transit Administration required spare ratio, Buy America and other requirements
• Track, record, and analyze operational data
• Maintain accurate and detailed vehicle inventory records as part of the asset management program
• Develop technical specifications for statement of work and ensure contract compliance for vehicles purchase, maintenance, repairs, etc.
• Analyze problems and consequences; identify proposed actions and alternative solutions; and implement recommendations
• Recommend best practices to optimize fleet size and usage
• Manage bus emissions program
• Maintain fleet vehicle title and registrations
• Maintain Fleet Maintenance Plan
• Other duties as assigned

Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

We are looking for candidates who demonstrate:

Knowledge of:

• Operational characteristics and activities of maintenance programs for buses and other medium to heavy vehicles
• Methods and techniques of contract development, negotiation, administration, and compliance
• Methods and techniques of data collection, research, and report preparation
• Modern office technology and software, especially Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Access)
• Pertinent federal, state, and local laws, rules, and regulations, including regulations governing compliance for grant funded projects
• Maintain, track and update budgets for all responsible programs

Ability to:

• Prepare clear and concise status and project budget reports
• Communicate clearly and concisely, orally and in writing
• Establish and maintain effective working relationships

Minimum Qualifications

• Bachelor's degree from an accredited college or university with major coursework in a related area of study
• One year of full-time, professional experience in a related field

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

Preferred Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• Experience working in a municipal government setting
• Knowledge of project scheduling software
• Knowledge of Fleet Management Information System database applications, such as COTRAMs (Colorado Transit & Rail Awards Management System) and M5 (M5 Fleet Management System)
• Experience with federal grant project management and oversight
• Knowledge of low or zero emission vehicles

Additional Information

Please reach out to City Recruiting at City.Recruiting@coloradosprings.gov for any questions about this position.

Equal Opportunity Employer

The City of Colorado Springs is committed to a welcoming culture that values our employees unique individual qualities and fosters a welcoming environment where people want to be

The City of Colorado Springs offers additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position.

The City does not sponsor applicants for work visas of any kind (including but not limited to F-1, H-1B or TN visas). Applicants must be currently authorized to work in the United States on a full-time basis.

Apply to Join Our Team

• Please visit the City of Colorado Springs Careers page and review our opportunities. Click on Apply button to complete an online application for any position of interest. All job applicants will need to create a new login and online application (unless you already have a Government Jobs user ID and password).

• Completing your application in full, including the entire work experience section, will assist Human Resources in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.

• Applicants may redact information from their resumes, certifications, transcripts, or any other additional application materials that identify the applicant's age, date of birth, or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.

• We encourage candidates with out-of-state credentials to inquire about expedited processing of Colorado licensing with the Colorado Occupational Credential Portability Program. More information can be found at the Colorado Department of Regulatory Agencies Licensing Portability page

• Our Government Jobs application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes, you may submit another application prior to the position's closing date and time listed in the job posting. HR will review the last application you submit for a position.

The Citys job classifications, including physical demands and descriptions, can be found on the Colorado Springs Class Specifications page

You can view the status of your application on the City of Colorado Springs Careers page.

To be notified of future career opportunities sign up for job alerts on the Job Alerts page.

Working for the City of Colorado Springs is Rewarding!

Please visit the City of Colorado Springs Total Rewards Site for additional benefits information.

The City of Colorado Springs is a place where people want to come to work each day. We have a culture of excellence, and we strive to provide our employees with the very best overall career experience and Total Rewards. We are proud to offer a comprehensive and competitive benefits program to meet the needs of our employees and their families.

01

What is the highest level of education you have completed?

• Less than high school
• High School diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree or above

02

How many years of relevant full-time experience do you possess?

• Less than one year
• One or more years
• Two or more years
• Three or more years
• Four or more years
• Five or more years
• Six or more years
• Seven or more years
• Eight or more years
• Nine or more years
• Ten or more years

03

Please explain, in written detail, your experience including your role and where you gained your experience.

04

Do you have experience with any of the following? Please select all that apply:

• Working in a government setting
• Project scheduling software
• COTRAMs (Colorado Transit & Rail Awards Management System)
• M5 (M5 Fleet Management System)
• Federal grant project management
• Knowledge of low or zero emission vehicles
• None of the above

Required Question

Employer City of Colorado Springs

Address 30 South Nevada Avenue, Suite 301

Colorado Springs, Colorado, 80903

Phone (719) 385-5125

Website http://www.coloradosprings.gov