Transportation Secretary JobID: 1551
Position Type: Secretarial/Clerical/Secretary
Date Posted: 2/24/2026
Location: Splendora ISD
Transportation
Additional Information: Show/Hide
JOB TITLE: Secretary
REPORTS TO: Director of Transportation
DEPT. /SCHOOL: Transportation
DUTY DAYS: 223
WAGE/HOUR STATUS: Non-Exempt
DATE REVISED: 12/9/2024
PRIMARY PURPOSE:
Support transportation operations by providing essential administrative support to ensure the efficient operation of the office. Managing schedules, coordinating meetings, preparing correspondence, and preparing invoices for payment and payroll.
QUALIFICATIONS:
Education/Certification:
High School Diploma or GED, preferred but not required
Clear and valid Texas Drivers license
Texas Association for Pupil Transportation Specialist Professional Certification, preferred but not required
Special Knowledge/Skills:
Demonstrate ability to remain calm and professional in an environment with frequent interruptions
Ability to interact with a diverse group of individuals courteously and tactfully, establish and maintain effective working relationships
Ability to handle problems and stressful situations tactfully and apply proactive problem-solving skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Ability to use routing computer software to obtain student transportation information as needed
Ability to appropriately communicate with students, teachers, parents and members of the community
Ability to work evenings or weekends as needed
Ability to have clearance on a criminal history check
Ability to have acceptable references
Ability to have an acceptable driving record
Experience:
Previous dispatch experience
Previous secretarial experience
Must be at least 18 years of age
MAJOR RESPONSIBILITIES AND DUTIES:
Receive incoming calls, field inquiries and/or direct to appropriate staff
Answer general questions and requests that fall within the level of responsibility
Welcome all visitors and maintain effective rapport with general public and handle any concerns or complaint in a prompt courteous manner
Prepare correspondence, memorandums, requisitions and reports for transportation
Maintain physical and electronic department files
Perform routine office tasks, including emailing, scanning and placing department repair orders
Organize, maintain and order office equipment and supplies
Prepare mispunch sheets, overtime approval and justification sheets and ensure payroll is ready for approval of all employees within the transportation department in accordance with the timelines set by the Payroll Manager
Prepare purchase orders, gather and input invoices in our current finance software program for the transportation department to submit for payment
Receive, sort and distribute mail and other documents
Participate in meetings including presenting
Maintain a schedule of appointments and interviews for the director
Prepare new hire paperwork for Human Resources
Set appointments with fingerprinting company for new hires
Prepare travel requests for professional development for members of the transportation department
Conduct queries for new hires and annual for the FMCSA Drug and Alcohol Clearinghouse
Point of contact for our medical management company to perform, pre-employment and random drug testing and driver physicals
Set up training classes for the department with outside sources such as; CPI, First Aid and CPR classes
Have established and maintained regular and reliable attendance and punctuality records
Maintain confidentiality at all times
Stay up to date professionally through the selection of quality staff development opportunities for professional growth
Research district policy, precedent and current practices prior to to taking action
Participate as an effective team member who contributes to district, department and content goals
Demonstrate integrity and ethics
Utilize time wisely for effective management of job responsibilities
Maintain punctuality in daily work times, appointments and meetings
Meet task completion deadlines established by the director
Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators and co-workers
Work cooperatively with co-workers and supervisors to ensure that the Splendora ISD mission, vision, core principles and learner profile are met
Maintain a positive and professional tone in all communication (email, written or verbal)
Drive white fleet bus route or aide on a special needs route at any time needed
Perform other duties and accept other responsibilities as assigned
SUPERVISORY RESPONSIBILITIES:
None
MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:
Tools/Equipment Used:
Standard office equipment including computer, telephone, copier, two-way radio, safety equipment including but not limited to flare, reflective signs and fire extinguishers
Posture:
Frequent standing; frequent kneeling/squatting, bending/stooping, pushing/pulling and twisting; work in tiring and uncomfortable positions.
Motion:
Frequent walking; frequent climbing, grasping/squeezing, wrist flexion/extension and overhead reaching; frequent driving.
Lifting:
Heavy lifting and carrying (45 pounds and over) on a daily basis.
Environment:
Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, toxic chemicals and materials, noise, vibration and electrical hazards; may work in tight or enclosed spaces; may work alone; regularly work irregular hours; occasional prolonged hours.
Mental Demands:
Maintain emotional control under stress.