Transportation/Shipping Coordinator

JOB PURPOSE AND REPORTING STRUCTURE

The Nonferrous Shipping Coordinator schedules outbound shipments (domestic, export and brokerage), prepares the corresponding paperwork, maintains sales orders, creates accounts receivable records and processes freight bills.  Additionally, creates accounts payable records for brokerage shipments and coordinates receipt of inbound residue purchases under the direction of the Transportation Manager.  Reports directly to the Transportation Manager.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILTIES include the following.  Management reserves the right to change essential duties or re-assign within job classification.

1. Prepare for Shipping Meetings – generate and prepare open orders report and export database reports
2. Know Credit Limit Status for consumers – Review open receivables daily; get approval when shipping requirements will result in accts receivable to exceed credit limits
3. Schedule Shipments - schedule Outbound Shipments (Domestic, Export and Brokerage) as follow-up to Shipping Meeting discussions/requests & schedule subsequent add-ons during the week; make Bookings with Freight Forwarder for Export Shipments; Coordinate backhauls with outbound schedules where needed; understand operations’ production needs (urgency) when scheduling; Prepare and distribute daily shipping schedule
4. Process Daily Shipments – create and enter Dispatch records for outbound trucks in Greenwood System; Prepare QCTs; create outbound paperwork for drivers; Prepare reports to accompany outbound shipments; prepare paperwork for Brokerage and create corresponding Accounts Payable record; calculate weight checks for drivers with export containers; Record shipments on hardcopies of orders; close orders
5. Accounts Receivables - Invoice shipments (transfer into AR53); Update the DI3101 & CFD1 reports each morning to generate invoices for “dispatched loads”; Follow-up for weights, prices, grading after shipment, where required; follow-up with Marketer & Accounts Receivables Person when weight shortages/downgrades/rejections are reported by consumer; Advance requirements for accounts receivable; Processing advance payments
6. Export Database – maintain information of overseas shipments (container and booking numbers, shipping dates; payment receipts)
7. Coordinate scheduling / receiving of Inbound Residue.