Travel and Procurement Coordinator
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Travel and Procurement Coordinator
Requisition Number:
72699
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
22-Jun-2026
Date Posted:
12-Jun-2026
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Job Summary
Job Summary
The Center for Student Involvement (CSI) at the University of Colorado, Boulder is seeking applications for a Travel and Procurement Coordinator! This position provides travel arrangement, purchasing, maintaining travel records, monthly and yearly account management. Additionally this role supports student organizations and the office by creating and maintaining website pages and resources, managing gift, award, and prize programs, and collecting documentation for and remitting monthly sales tax. This involves using various CU purchasing forms and methods, preparing journal entries, processing and recording deposits, and reflecting transactions in the BuffConnect student organization management platform. With a student-centered approach, this position serves to support day-to-day interactions with students, answering student organization financial questions, assisting walk-in traffic, and providing information to assist in the development of CSI staff.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
Who We Are
The Division of Student Life consists of 36 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder.
The Center for Student Involvement (CSI) serves as a central hub for student engagement, leadership development, and community building. As a student-fee funded Cost Center of the CU Student Government within the Division of Student Life, CSI supports more than 500 recognized student organizations and creates opportunities for students to connect, lead, and grow throughout their college experience. The Center for Student Involvement is committed to creating inclusive and accessible pathways for involvement while intentionally designing experiences that strengthen belonging, engagement, and student development. Through campus events, leadership programs, and collaborative partnerships, CSI helps shape transformative co-curricular experiences that extend learning beyond the classroom.
What Your Key Responsibilities Will Be
What Your Key Responsibilities Will Be
Travel Procurement and Reimbursement Management:
- Conduct pre-spending trainings for student organization leaders for all student organization travel allocations to determine travel needs, advise them of applicable policies, restrictions, timelines, and available methods for making travel arrangements consistent with university guidelines and student government spending restrictions.
- Ensure post-training agreement is signed by organization signatory and appropriate documentation of training is reflected in shared office drive and student organization management software.
- Train student organization travel card cardholders on appropriate use, related procedures, and compliance with the travel card program as needed.
- Coordinate with home department staff to provide travel budget amounts and speedtypes as authorized by student org administrators for travel arrangements not made by CSI staff.
- Support student organization leaders to ensure travel purchase/ arrangement request are appropriately entered into the Organization Management system.
- Procure flights, lodging, registration, and ground transportation for student organizations with travel arrangements funding, when requested.
- Advise departments of proper protocol and processes for organization travel.
- Compile, validate and review receipts turned in for reimbursement and process travel reimbursements/expense reports for student organization travelers.
- Evaluate charges for appropriateness and reasonableness.
- Advance questionable charges to higher-level decision makers when appropriate.
- Provide interpretation of travel policies and rules to CSI leadership, CSI staff, student organization administrators, and org advisors as appropriate.
- Support Graduate and Professional Student Government on individual travel grant process, create and update resources and advisement on travel policies, acquire necessary approvals for selected grant recipients for each grant cycle, and maintain office records of approved, accepted, and processed grants.
- Create, implement, track, and distribute semesterly student organization Cleary Travel Reports.
Procurement / Expense Reimbursement
- Coordinate all phases of CU Marketplace procurements as needed including purchases from Marketplace catalogs, initiating POs and PV's, compiling and navigating payment paperwork for suppliers including Honorarium forms, Scope of Work forms, and both small and large dollar contracts and ensure appropriate documentation, i.e., vendor quote is attached, and the sole source justification is included when situation demands
- Work with vendors and the Procurement Service Center (PSC) as needed to make necessary purchases, facilitating and guiding new vendors in the PSC supplier registration process when needed
- Identify, investigate, and help resolve issues/discrepancies associated with purchasing and invoice payments
- Procure goods and services up to $5,000 for a unit using a university-issued procurement card, as needed, ensuring tax exempt status is applied or tax is refunded, collecting appropriate receipts for procurement card reporting
- Compile and maintain documentation as part of the procurement process to ensure the department is in compliance with records retention policies and can provide any documentation requested for audit
- Process expense reimbursements using appropriate mechanism dependent upon the citizenship and CU employment status of the purchaser, collecting and sending required international status documentation for review by International Tax Specialist when needed, or communicating steps needed to be added as a Concur delegate for the purchaser
- Review documentation to ensure it is complete and applicable to the specific reimbursement.
- Confirm funding and allocation, ensuring appropriateness of the expense related to the approved budget, that purchases were made within the allowable timeframe, and that the items are allowable per CUSG Student Fee Regulations, CUSG legislation, and funding board bylaws.
- Ensure proper workflow tracking and approvals are in place to facilitate the processing of all reimbursements in a timely manner
- Investigate when issues arise with missing payments. Process Warrant Adjustments to re-issue payments or cancel them as needed
Website and Student Org Management System Maintenance and Student Resources:
- Regularly review and make recommendations for additions, revisions, and updates to the Finance section of the CSI Website, as well as the student organization management system fiance tool
- Create resources for and train students and staff on the use of the student organization management system Finance tool
- Work with Accounting Lead to review and revise office resources, policies, and practices as it relates funding boards, allocations to student organizations, and student organization account management
Monthly and Year End Account Management:
- Reconcile monthly account statements using BuffConnect records and financial statements
- Use appropriate communication methods to identify, research, and correct account errors, resolve issues, and reporting deficits and abnormalities to supervisor
- Close accounts for completed events and activities in accordance with various funding board spending deadlines and return unspent funding to funding sources, per university regulations
- Coordinate the creation and approval of journal and cash transfers with campus departments and area accountant
- Ensure all appropriate documentation and relevant information is included or is attached to the journal entry for processing
- Serve as financial liaison for assigned student organization categories. Provide policy and procedure guidance to the student organizations
- Help with speedtype management, including requesting speedtypes, renaming speedtypes, and assigning speedtypes to student organizations
- Collaborate on developing ways to improve the effectiveness of data collected from students on forms submitted through the BuffConnect system
- Assist in creating, reviewing, and maintaining finance policies and procedures
- Provide accounting and finance support to CSI administration and units as needed
Award/ Prize program Administration:
- Research and maintain up-to-date knowledge of all campus policies related to awards, prizes, and recognition.
- Provide interpretation of these policies to appropriate CSI staff and create and maintain informational resources for staff and students.
- Work with CSI Leadership to create annual and one time prize, award, and gift card polices, for CSI programming.
- Serves as Gift Card Program Custodian for CSI and student organization prize programs, where applicable.
- Work with student organizations, to determine appropriate use, and amount, of prizes for various situations, creating and administering prize programs, as needed.
Cash management:
- Maintain petty cash boxes for student organization reimbursements including cash disbursements (backup), regular reconciliation of cash box balances against cash on hand and distribution records, and replenishment check requests.
- Maintain change fund/ cash vault including taking weekly balance, monitoring fund level, and requesting changes when needed.
- Work with Campus Controllers office to lead periodic petty cash audits.
Back-up for CSI Finance Office Functions and Other related duties as assigned:
- To include staffing departmental events, committee appointments, Student Affairs divisional projects, etc.,
- Cross-train and maintain knowledge of CSI Finance processes to serve as back up as needed, to include completing journal entries for revenue/ expense transactions, make corrections, etc.
- Review Finance Access requests and provision access as needed
- Back-up support student organization account activities by processing deposits and event receipts for student organization activities, creating cash boxes for upcoming special events and student group fundraising activities, and facilitate purchasing for student organization operations and events
What We Can Offer
What We Can Offer
- The annual salary range for this full-time position is $58,200 - $59,385.
- Onboarding assistance is available within the Student Life division guidelines.
- Our outstanding benefits include:
- Paid days off: 22 vacation days, 15 sick leave days, and 11 holidays per year.
- Access to medical, vision, dental and life insurance.
- Tuition reimbursement.
- A 10% employer contribution retirement plan.
- EcoPass for free RTD rides.
- Opportunity for career growth within the division of student life and the CU Boulder
- campus!
Benefits
Benefits
At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.
Be Statements
Be Statements
Be collaborative. Be inclusive. Be Boulder.
What We Require
What We Require
- Bachelor's degree or equivalent combination of education and experience may substitute.
- 1 year of professional, job related experience providing travel arrangements, purchasing, and/or account management services.
What You Will Need
What You Will Need
- Interpersonal communication in a variety of medium.
- Adaptability and an ability to maintain focus in an environment with a high level of activity.
- High level of organization and attention to detail.
What We Would Like You to Have
What We Would Like You to Have
- Experience with corporate purchasing and booking travel.
- Experience working with student government or student organizations.
Special Instructions
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by June 22, 2026, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
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The University of Colorado does not discriminate on the basis of race, color, national origin, ancestry, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, marital status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply. Click here for a list of ADA and Title IX coordinators. To view the Regent policy, please click here. This organization participates in E-Verify. We will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each employee's I-9 form to confirm work authorization.
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