Job Store Staffing is seeking a detail-oriented and organized professional to join our team as a Travel Coordinator / Accounting Assistant. This role is a blend of travel logistics, accounting support, and general administrative responsibilities. It is ideal for someone who enjoys managing multiple priorities, working with numbers, and providing strong internal customer service.
Position Overview: This position is responsible for coordinating all aspects of employee travel while also supporting the accounting team with day-to-day financial tasks. You will serve as a key point of contact for travel needs, ensure compliance with company policies, and assist with accounting processes including AP and AR.
Key Responsibilities:
Travel Coordination:
Plan and book flights, hotels, rental cars, and other transportation for employees, including group travel for conferences and corporate events
Prepare and manage detailed travel itineraries and communicate updates or changes to travelers
Build and maintain relationships with travel vendors to secure competitive rates and reliable service (no contract signing required)
Track travel expenses, monitor budgets, and identify cost-saving opportunities
Handle travel disruptions such as delays or cancellations and provide timely solutions
Ensure all travel arrangements align with company policies, approval processes, and applicable regulations
Act as the primary point of contact for employees throughout the travel process
Stay current on travel trends, tools, and regulations to continuously improve processes
Accounting Support:
Assist with accounts payable and accounts receivable functions
Process invoices, expense reports, and payment transactions accurately and in a timely manner
Perform account reconciliations and support reporting needs
Track and report sales and use tax across multiple states
Maintain accurate financial records and documentation
Administrative Duties:
Answer incoming calls and provide general front desk support
Greet visitors and maintain a professional office environment
Update internal phone lists and assist with general administrative tasks
Qualifications:
Experience in travel coordination and accounting (AP/AR preferred)
Strong understanding of accounting principles and financial processes
High level of accuracy, attention to detail, and organizational skills
Ability to handle sensitive information with professionalism and integrity
Strong communication and customer service skills
Proficiency with computers and ERP systems (Jamis experience is a plus)
Ability to manage multiple priorities and problem-solve effectively
Government contracting experience is a plus
Ability to train others on travel policies and expense processes
Minimum Requirements:
High School Diploma or equivalent
At least two years of experience in professional travel coordination and accounting
Additional education or training in business or a related field is preferred
Numbers & Facts
Location
Colorado Springs, CO
Skills
Accountingunmatched
Accounting Policiesunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Airline Reservationunmatched
Billingunmatched
Budget Managementunmatched
Car Rentalsunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Conferencesunmatched
Continuous Improvementunmatched
Corporate Policiesunmatched
Cost Controlunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Expense Reportsunmatched
Expense Trackingunmatched
Flight Planningunmatched
Government Contractsunmatched
High School Diplomaunmatched
Hotel Reservationunmatched
Logisticsunmatched
Maintain Complianceunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Reconciliationunmatched
Record Keepingunmatched
Regulationsunmatched
Reimbursementunmatched
Revenue/Sales Reportingunmatched
Sales Taxunmatched
Telephone Skillsunmatched
Time Managementunmatched
Training/Teachingunmatched
Travel Planningunmatched
Travel Policyunmatched
Use Taxunmatched
Vendor/Supplier Relationsunmatched
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