Treasurer / Bookkeeper

Job Title: Treasurer / Bookkeeper

Location: First Flight High School (FFHS)

Reports To: Principal

Position Summary

The Finance Officer at First Flight High School is responsible for managing the school's financial operations with accuracy, transparency, and efficiency. This role ensures compliance with district, state, and federal guidelines while supporting the school's mission of academic excellence and student success. The Finance Officer works closely with the principal, staff, and district finance department to oversee budgeting, purchasing, and financial reporting.

Key Responsibilities

Financial Management

• Maintain accurate records of all school financial transactions
• Manage school accounts, including general funds, athletics, clubs, and special programs
• Reconcile bank statements and financial reports on a regular basis
• Monitor expenditures to ensure alignment with approved budgets

Budgeting & Reporting

• Assist the principal in developing and managing the annual school budget
• Prepare monthly and quarterly financial reports
• Track and report on grant funding and special allocations
• Ensure timely submission of required financial documentation to the district

Purchasing & Accounts Payable

• Process purchase orders, invoices, and reimbursements
• Ensure all purchases follow district and state procurement policies
• Maintain vendor relationships and records
• Verify receipt of goods and services before payment

Compliance & Auditing

• Ensure adherence to local, state, and federal financial regulations
• Prepare documentation for audits and assist during audit processes
• Maintain organized financial records for accountability and transparency

Student & Staff Activity Funds

• Oversee financial activities of student organizations and athletics
• Train staff on proper handling of school funds and procedures
• Monitor fundraising activities to ensure compliance with policies

Customer Service & Communication

• Provide support to staff regarding financial procedures and budgeting
• Communicate clearly with district finance personnel and external vendors
• Maintain confidentiality and professionalism in all financial matters

Qualifications

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• Experience in school finance, bookkeeping, or governmental accounting preferred

Knowledge, Skills, and Abilities

• Strong understanding of accounting principles and financial systems
• Proficiency in financial software and Microsoft Excel
• High level of organization and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Strong communication and interpersonal skills
• Knowledge of public school financial procedures is a plus

Core Competencies

• Integrity and accountability
• Attention to detail
• Organization and time management
• Problem-solving and critical thinking
• Commitment to supporting the mission of FFHS: Take Flight

Work Environment

• Office setting within a high school environment
• Frequent interaction with staff, students, and community stakeholders

Additional Duties

• Perform other duties as assigned by the Principal