Tribal Accounts Payable Specialist

Join our Tribal Finance team where your attention to detail and accounting expertise helps drive accurate and efficient financial operations. As the Accounts Payable Specialist, you'll play a key role in managing vendor payments, supporting month-end and year-end processes, maintaining financial records, and ensuring compliance with reporting requirements. This is an excellent opportunity for a proactive accounting professional who enjoys solving problems, improving processes, and helping keep the organization's financial activities running smoothly.

Job Purpose:Coordinates and supervises accounts payable activities, provides general accounting and administrative support.Job Duties and Responsibilities:(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)

Pays vendors and suppliers by receiving and verifying invoices for goods and services, preparing inventory batches, entering the data into the general ledger for payment, running checks, and preparing checks for mailing following established procedures. Resolving department and customer inquiriesAssists with month-end and year-end close processes by reviewing vendor invoices, resolving discrepancies, preparing corrective entries and reconciling AP related general ledger accounts, monitoring accounts payable ledgers, ensuring aged items are researched and resolved, identifying, recording and reporting 1099 taxes and state withholding in compliance with tax laws, preparing assigned year-end audit paperwork, and providing assistance to auditors as needed.Ensures General Ledger accuracy by running reports, verifying accounts payable entries, comparing data to invoices, and researching and correcting errors and performing budget to G/L analysis, Review all departments' expense related G/L accounts.Prepare Check Copies & Backup for document retention via Docuware Software. Organizing additional physical and electronic filesAP Software maintenance and Training- Maintain vendor data, W-9 status and bi-annual updates. Training for best practices, and learning more efficient processes. Troubleshoot AP process errors.General Accounting, Staff Development - Non AP GL account reconciliations. Prepare Non Checkbook and investment account bank reconciliation, prepare supportive excel schedules as needed. Process credit cards data.Provides Administrative Support 5% - Handle incoming and outgoing mail, correspondence, Ordering and maintaining inventory of checks, envelopes, and government forms.

Job Specifications:Education and Experience:Essential:

Associates Degree in Accounting or related field or equivalent experience3 years general accounting experience

Desirable:

Tribal accounting experience

Skills and Knowledge:Essential:

Working knowledge of GAAP and G/L account analysisProficiency in computerized accounting systemsProficiency with 1099 filing requirementsProficiency in MS Word and ExcelExcellent English writing skillsAbility to communicate effectively in the English languageAbility to apply knowledge and make sound judgmentsAbility to interact effectively with a diverse employee populationAbility to perform mathematical calculationsAbility to present concepts in a clear and concise mannerAbility to maintain professionalism and composureAbility to understand and follow verbal and written directionsAbility to accept constructive criticismAbility to prioritize and monitor multiple tasks and assignmentsAbility to maintain confidentiality and objectivityAbility to use 10-key by sight or touchRecord-keeping and organizational skills

Desirable:

Microsoft Dynamics experienceMicrosoft Report WriterTribal auditing experienceDocuware Digital Storage experienceNotary Public

Supervisory/Managerial Accountability:Direct: NoneIndirect: None