Trust Administration Officer II

TRUST ADMINISTRATION OFFICER II

WHAT IS THE OPPORTUNITY

This is an entry level Personal Trust Officer position responsible for administering personal trust accounts such as testamentary, inter vivos trusts, foundations, and agency accounts in accordance with terms specified in the trust instrument. Under general guidance from the trust team, opens and maintains estates, trusts, agency accounts, and guardianships. Become familiar with the governing document to interpret terms, responsibilities, and duties of the Bank. Receive guidance in understanding provisions of the documents and strategies associated with the assigned accounts. Develop and maintain relationships with clients to help execute day-to-day administrative functions. Maintain up-to-date knowledge of account activity by reviewing various reports. Seek guidance on tax and administration issues.

WHAT WILL YOU DO

For Trusts where CNB is trustee, reviews and revises paperwork from sales team, e.g. agreements, fee schedules, transfer proxies, receipt of assets, ensure accurate cost basis and tax acquisition dates, obtain any missing information and signatures, etc. Make corrections and additions to ensure accuracy.

• Prepare new account paperwork as required.
• Analyze anticipated income to insure sufficient cash is maintained to meet beneficiary distributions, banks fees, trust bills, etc.
• Obtain missing documents from clients.
• For Trust accounts, initiate annual administrative review of accounts. Review files for completed forms, codes, review payments and transactions, and for accuracy. Review forms to ensure they are consistent with the Trust Document.
• Produce and review various tax reports for clients and intermediaries. Research tax deficiency notices. Pay estimated taxes and allocates tax payments between principal and income, file returns, and maintains tax calendars. Communicate with Tax Vendor and external intermediaries.
• Gather data for account reconciliation ensuring distribution requirements are met for charitable trusts, computes distribution amounts for uni-trust accounts, and reviews fee agreements between the bank, clients, and Co-Fiduciaries.
• Complete discretionary distribution requests. Submit formal requests to the Trust Officer for approval.
• Coordinate set up tracking and monitoring of personal property inventory, real estate, mineral oil and gas, intellectual properties, and special financial assets, i.e. notes, loans, partnerships, etc.
• Provide client service by responding and researching client and colleague inquires by phone, email, and written communications.
• Respond to advisors and intermediaries regarding the administration and maintenance of accounts.
• Fields phone calls from clients and intermediaries.
• Review documents and responses to compliance department audit and OCC inquiries after research is performed by TA.
• Gather information from clients for projects.
• Prepare draft correspondence letters and memos.
• Maintain new account logs.
• Follow appropriate Regulation 9 process.
• Maintain all appropriate training and continuing education requirements for both internal programs and external licenses and certifications.

WHAT DO YOU NEED TO SUCCEED

• Required Qualifications:
• Bachelors Degree or equivalent
• 3 years of experience in financial services required
• 3 years of basic computer experience, e.g. Microsoft Word, Excel, Outlook required
• Additional Qualifications:
• 3 years of experience in trust administration preferred
• Strong written and verbal communications skills
• Ability to gather, arrange, compile, interpret, analyze, summarize, and evaluate information and data to identify opportunities and formulate conclusions and recommended actions
• Ability to set priorities and objectives
• Trust Certificate and/or CTFA a plus

WHATS IN IT FOR YOU

• Compensation:
• Starting base salary: $87,666.40 - $93,873.60 per year. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions.
• Benefits and Perks:
• Comprehensive healthcare coverage including Medical, Dental, and Vision plans available the first of the month following start date
• Generous 401(k) company matching contribution
• Career Development through Tuition Reimbursement and other internal upskilling and training resources
• Valued Time Away benefits including vacation, sick, and volunteer time
• Specialized health and family planning benefits including fertility benefits and cancer, diabetes, and musculoskeletal support programs
• Career Mobility support from a dedicated recruitment team
• Colleague Resource Groups to support networking and community engagement
• Get a more detailed look at our Benefits and Perks.

ABOUT US

Since day one, weve always gone further than the competition to help our clients, colleagues, and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs, and that legacy of integrity, community, and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North Americas leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at About Us.

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status, or other basis protected by law.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis until filled.

Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.