OFFICE MANAGER MUDD & MORELAND LLC
Charlotte Hall, MD30+ days ago
- $45,000–$54,000 Per Year
- Full-time
Bailey Information Technology
- Springfield, Virginia
- 30+ days ago
Want to know if you’re a fit?
Upload your resume and let our AI show you.
Upload your resume and let our AI show you.
Skills
- Administrative Skillsunmatched
- Administrator Documentationunmatched
- Analysis Skillsunmatched
- Background Investigationunmatched
- Business Administrationunmatched
- Communication Skillsunmatched
- Community Programsunmatched
- Contract Requirementsunmatched
- Corporate Policiesunmatched
- Customer Support/Serviceunmatched
- Data Qualityunmatched
- Detail Orientedunmatched
- Documentationunmatched
- Federal Compliance Regulationsunmatched
- Federal Contractsunmatched
- Geospatial Intelligence (GEOINT)unmatched
- Governmentunmatched
- Government Contractsunmatched
- Human Resources Managementunmatched
- Intelligence Agenciesunmatched
- Intelligence Communityunmatched
- Leadershipunmatched
- Maintain Complianceunmatched
- Material Movingunmatched
- Metricsunmatched
- Microsoft Officeunmatched
- Multitaskingunmatched
- Office Managementunmatched
- Onboardingunmatched
- Operational Supportunmatched
- Operationsunmatched
- Organizational Skillsunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Process Developmentunmatched
- Process Improvementunmatched
- Record Keepingunmatched
- Regulatory Complianceunmatched
- Reporting Skillsunmatched
- Requirements Validation/Verificationunmatched
- Security Clearanceunmatched
- Sensitive Compartmented Information (SCI)unmatched
- Status Reportsunmatched
- Time Managementunmatched
- Top Secret Clearanceunmatched
- United States Department of Defense (DoD)unmatched
- Workforce Planningunmatched
- Writing Skillsunmatched
Description
Business Office Manager – Pre-Employment Team (Key Position)
The Business Office Manager for the Pre-Employment Team supports the operational, administrative, and compliance functions associated with pre-employment processing for candidates supporting the National Geospatial-Intelligence Agency (NGA). This position serves as a central coordination point between recruiters, security personnel, hiring managers, government stakeholders, and candidates to ensure timely onboarding and adherence to contractual and federal requirements.
Location: Springfield, VA
Clearance Required: TS/SCI
Key Responsibilities
The Business Office Manager for the Pre-Employment Team supports the operational, administrative, and compliance functions associated with pre-employment processing for candidates supporting the National Geospatial-Intelligence Agency (NGA). This position serves as a central coordination point between recruiters, security personnel, hiring managers, government stakeholders, and candidates to ensure timely onboarding and adherence to contractual and federal requirements.
Location: Springfield, VA
Clearance Required: TS/SCI
Key Responsibilities
- Manage and oversee daily operations of the NGA Pre-Employment Team business office functions.
- Coordinate pre-employment activities including onboarding documentation, background investigations, security processing, drug screenings, and employment verification requirements.
- Monitor and track candidate processing timelines to ensure compliance with NGA and company standards.
- Serve as the primary liaison between candidates, recruiters, HR, security teams, and government representatives regarding onboarding status and documentation requirements.
- Maintain accurate personnel records, databases, reports, and tracking systems while ensuring confidentiality and data integrity.
- Prepare status reports, metrics, and administrative documentation for leadership review.
- Identify process improvement opportunities to enhance efficiency, accuracy, and customer service within the pre-employment lifecycle.
- Ensure compliance with federal regulations, contractual obligations, company policies, and security requirements.
- Support audits, inspections, and internal reviews related to onboarding and personnel processing activities.
- Assist leadership with workforce planning, staffing coordination, scheduling, and operational support activities.
- Bachelor’s degree in Business Administration, Human Resources, Management, or related field; equivalent experience may be considered.
- 5+ years of experience in administrative operations, personnel processing, business office management, or related support functions.
- Experience supporting government contracting environments, preferably within DoD or Intelligence Community programs.
- Strong organizational, analytical, and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite and personnel tracking systems.
- Ability to handle sensitive and confidential information with discretion.
- Active security clearance or ability to obtain and maintain required clearance, as applicable.
- Prior experience supporting NGA, DoD, or Intelligence Community onboarding programs.
- Familiarity with security clearance processing and federal hiring procedures.
- Experience with compliance reporting and process optimization initiatives.
- Operational Excellence
- Attention to Detail
- Customer Service Orientation
- Team Collaboration
- Communication Skills
- Time Management
- Process Improvement
- Compliance & Confidentiality
Numbers & Facts
| Location | Springfield, Virginia |
Similar Jobs
Office Manager (Operations) JLM HR Consulting
Montgomery Village, MD15 days ago- $70,000–$90,000 Per Year
- Full-time
- New!
Nurse Manager (RN) Staffing Office- Department of Nursing - Relocation Offered! MedStar Health
Washington, DC3 days ago- $102,606–$196,996
Building Envelope Division Manager Hillis-Carnes
Annapolis Junction, MD15 days ago- Full-time
GeoStructural Division Manager Hillis-Carnes
Annapolis Junction, MD19 days ago- Full-time
- New!
Senior Product Manager Jobot
McLean, VA3 days ago- $150,000–$220,000 Per Year