UE Events & Operations Student Assistant College of Natural Sciences

UE Events & Operations Student Assistant

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being acommunity that celebrates the dignity of every individual, honors differences, and lets each person know that they belong. What starts here really does change the world.

Purpose: To support project management and operations for the College of Natural Sciences events team.

Responsibilities:

• Project Management & Inventory Coordination: maintaining project timelines in Smartsheet, coordinating inventory and supplies, supporting the Event Loaner Program, and assisting with operational workflows.
• Creative & Administrative Support: create event collateral in Canva, maintain digital records and databases, and support office communications.
• Event Operations & Execution: assist with event logistics, preparation, setup, and teardown, and provide on-site support for the event coordinator and team.

Required Qualifications

• Must be currently enrolled as a student at the University with 12 hours of coursework and in good academic standing.
• Must be based in Austin, TX, and able to work in person on campus.
• Demonstrated strong communication and interpersonal skills
• Self-motivated with the ability to follow detailed instructions, manage multiple competing tasks, and work independently on strict deadlines
• Working knowledge of Excel, Outlook, and Canva
• Strong organizational skills with attention to detail
• Ability to take initiative, communicate progress, and seek guidance when needed.
• Ability to lift and transport event materials (>10lbs) and provide on-site event support.
• Ability to work early mornings, late evenings, and weekends as required by event schedules

Preferred Qualifications

• Interest in project management, event operations, marketing, or communications.
• Experience managing multiple projects or balancing competing priorities
• Experience with project management software (Asana, Trello, Smartsheet, etc.)
• Experience planning events, leading student organizations, or coordinating outreach efforts.
• Demonstrates ability to identify problems, propose solutions, and work proactively with minimal supervision.
• Thrives in a fast-paced environment and contributes positively to a collaborative team.

Salary Range

$11.00 per hour

Working Conditions

• Work environment- standard office setting with occasional work at indoor and outdoor event sites across campus.
• Schedule Flexibility- available for occasional early mornings, late evenings, or weekend hours during event weeks
• Physical tasks- includes lifting and transporting event materials (up to 50 lbs), setting up tables or displays, and standing for extended periods during events
• Technology use- frequent computer work, including data entry, graphic design, and communication tasks with tools like Excel, Canva, and Outlook

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest