Job Title: UltraCamp Coordinator
Reports To: Student Billing Account Manager
Location: CHCA Johnson Business Center
Status: Full-Time/Hourly/Non-Exempt
Start Date: August 2026
Job Summary:
The UltraCamp Coordinator handles overseeing the registration process for events, programs, or services, ensuring a smooth and efficient experience for our CHCA community.
Job Responsibilities:
· Build registration sessions for school activities (athletics, fine arts, student support services, intersessions, service immersions, summer courses for credit, summer camps, employee fitness classes, after school care, as well as campus field trips).
· Create session-builds data link reports for teachers/administrators to track rosters, parental forms, incidentals, and other fields as needed.
· Facilitate online commerce by creating payment schedules, and processing refunds.
· Generate weekly delinquency reports and make collection calls on past-due balances.
· Reconcile all sessions at end-of-quarter to ensure paid in full.
· Execute and communicate processes and procedures for UltraCamp session builds (hold teachers/administrators accountable for providing requirements on time).
· Work collaboratively with CHCA marketing team to communicate registration opportunities to CHCA families and community at large (website/flyers/media).
· Collaborate with accounting to obtain general ledger accounts for session builds.
· Provide the facilities team with summer-camp locations and contact information.
· Create, verify, and approve session discounts (multi activity, multi sibling, others as needed).
· Reporting of school-sponsored trips, rosters, and other clarifying information as requested by CHCA's insurance carriers.
· Provide status reports to the CFO, Controller, and stakeholders as needed.
· Regular reviews to ensure Loss Control Resources are reflected in registration forms as required by Great American Insurance Group.
· Provide Student Billing support and backup as needed.
· Weekly touch-base meeting with manager
· Projects as assigned.
Required Skills and Qualifications:
· Four-year college degree or equivalent experience
· Must possess excellent attention to detail.
· A commitment to exceptional customer service and effective working relationships
· Intermediate knowledge of Microsoft Word and Excel
· Superior and effective written and verbal communication skills
· Excellent interpersonal skills for working successfully with all constituencies and levels of the organization and community.
· Ability to establish priorities and multi-task.
· Must always maintain confidentiality.
· Excellent problem solving and critical thinking skills.
· Comfortable working in a multi-denominational, Christian community
· Must be a positive and proactive collaborator.
CHCA is an equal opportunity employer. All qualified candidates will be considered.
Essential functions under the Americans with Disabilities Act may include any of the duties, knowledge and skills listed above. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular attendance is an essential function of this job.
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
WORK ENVIRONMENT: The noise level in the work environment is usually moderate.
MENTAL FUNCTIONS: While performing the duties of this job, the employee is required to compare, analyze, communicate, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.