Union Payroll Specialist

Location: San Jose, CA
Compensation: $75k-90k
Schedule: Monday–Friday- onsite

About the Opportunity

Our client is seeking a Union Payroll Specialist to join their accounting team. This is a hands-on role responsible for weekly payroll processing, union reporting, certified payroll, and accounts payable. The ideal candidate will have strong attention to detail, excellent organizational skills, and experience working in a union and/or construction environment.

What You'll Do

Payroll & Union Reporting

• 
  
• Process weekly payroll accurately and efficiently, including wages, overtime, deductions, and benefits.
• 
  
• Review and verify employee timesheets and resolve payroll discrepancies.
• 
  
• Maintain accurate employee payroll records.
• 
  
• Prepare and submit union reports in accordance with collective bargaining agreements.
• 
  
• Reconcile union-related payroll and financial information.
• 
  
• Communicate with union representatives as needed.
• 
  
• Prepare and maintain certified payroll documentation and submissions.
• 
  
• Ensure compliance with applicable federal, state, and local payroll regulations.
• 
  

Additional Responsibilities

• 
  
• Respond to employee and vendor questions related to payroll and payments.
• 
  
• Maintain organized payroll, union, and AP documentation.
• 
  
• Assist with audits by providing supporting documentation and reports.
• 
  
• Collaborate with HR, Finance, and other departments to ensure accurate and efficient processes.
• 
  
• Assist with additional accounting and administrative projects as needed.
• 
  

What We're Looking For

• 
  
• 5+ years of experience in payroll, accounts payable, accounting, or a related function.
• 
  
• Hands-on experience processing payroll, preferably in a weekly payroll environment.
• 
  
• Previous union payroll and reporting experience strongly preferred.
• 
  
• Experience with certified payroll is highly desirable.
• 
  
• Familiarity with collective bargaining agreements and union requirements.
• 
  
• Strong understanding of payroll taxes, labor laws, and basic accounting principles.
• 
  
• Strong Excel and Microsoft Office skills.
• 
  
• Excellent attention to detail and ability to manage multiple priorities.
• 
  
• Strong communication and problem-solving skills.
• 
  

Preferred Experience

• 
  
• Construction or contractor industry experience
• 
  
• Familiarity with certified payroll portals
• 
  
• Experience working with automated AP and payroll workflows
• 
  

Why This Opportunity?

• 
  
• Stable, full-time opportunity with a well-established organization.
• 
  
• Varied role combining payroll, union compliance, certified payroll, and AP.
• 
  
• Collaborative team environment.
• 
  
• Opportunity to take ownership of important accounting processes.
• 
  
• Competitive compensation and comprehensive benefits package.
• 
  
• Potential for hybrid flexibility depending on company policy.
• 
  

Education

A high school diploma or equivalent is required. An associate's or bachelor's degree in accounting, finance, or a related field is preferred.

#INAUG2026