Unit Coordinator

Position Details

Position Information

Recruitment/Posting Title Unit Coordinator Job Category AFSCME 1761 (COLT) Department Strategic Services UW Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Unit Coordinator for the Division of Institutional Planning & Operations (IP&O). Under general supervision, performs and is responsible for clerical and coordinating functions of a specialized unit. This may include the responsibility for operation and instruction in the use of specialized equipment such as computers, word processors, audio- visual, etc.

Among the key duties of this position are the following:

• Maintains up to date records of the work of the unit.
• Compiles data and processes records of activities such as personnel forms, orders, requisitions, sales, and registration requests.
• Disseminates information, answers inquiries, resolves problems, or refers to appropriate administrative offices.
• Acts as liaison between the unit and other administrative offices.
• Establishes schedules for the users of the unit and/or for the facility itself.

FLSA Nonexempt Grade 13 Salary Details Minimum Salary 40354.400 Mid Range Salary 47338.870 Maximum Salary 54618.900 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 35.00 Daily Work Shift Day Work Arrangement Union Description AFSCME - Local 1761 COLT Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

• High school/vocational school education or equivalent plus three years related clerical experience involving organizing, coordinating, scheduling and/or record keeping responsibilities.
• A combination of college level study, advanced secretarial training, and/or related clerical experience may be substituted for the above requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Ability to record and maintain data in computerized and non-computerized formats.
• Must be able to communicate effectively.
• Must have effective client service skills.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions

• Shift hours/Schedule: Mon- Fri 8:30 AM - 4:30 PM

Posting Details

Posting Number 26ST1455 Posting Open Date 07/02/2026 Special Instructions to Applicants

Message to AFSCME Local 1761 (COLT) members ONLY: To apply, an application or resume must be submitted no later than 9:00 a.m. on 07/13/2026. Although AFSCME Local 1761 (COLT) members have priority consideration, outside applications are accepted as well.

Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you currently a member of AFSCME 1761 (COLT)?

• Yes

• No

• • Do you have a minimum high school/vocational school education or equivalent plus three years related clerical experience involving organizing, coordinating, scheduling and/or record keeping responsibilities?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• Writing Sample 1