Unit Secretary 26-00246

POSITION
Unit Secretary

Position Type: Temporary
Schedule: 12-hour night shift, 7:00pm - 7:30am
Assignment Length: Approximately 3 - Months, possibly longer.

DESCRIPTION

Our client is seeking a Unit Secretary to provide essential clerical and administrative support to an assigned nursing unit. The Unit Secretary will help maintain accurate patient records, transcribe and enter patient-care orders, organize medical documentation, and support the nursing and healthcare team to ensure the unit operates efficiently.

This is a 12-hour night-shift position averaging approximately 36 hours per week. The schedule generally consists of three shifts per week with variable days and is not a block schedule. Candidates must also be available to work every other weekend or every third weekend.

Key Responsibilities

• Accurately transcribe patient-care orders and enter information into the appropriate computer systems.
• Provide clerical and administrative support to the assigned nursing unit.
• File physician orders, reports, and other patient-related documentation in medical charts promptly and accurately.
• Maintain organized and accessible patient records and documentation.
• Prioritize and organize daily responsibilities to support an efficient nursing-unit workflow.
• Communicate clearly and professionally with nurses, physicians, patients, families, and other healthcare team members.
• Answer and manage telephone calls using professional telephone etiquette.
• Support positive and effective working relationships among members of the healthcare team.
• Help maintain a safe, organized, and cost-effective work environment.
• Follow established hospital and nursing department procedures and standards.
• Complete required age-specific competencies for the assigned department.
• Complete all certifications and training requirements established by the Division of Nursing.
• Maintain confidentiality of patient information and follow applicable healthcare privacy requirements.
• Perform other clerical and administrative duties as assigned.

REQUIREMENTS

• High school diploma or GED.
• Completion of a medical terminology course.
• Basic computer proficiency and accurate data-entry skills.
• Ability to accurately transcribe patient-care orders.
• Knowledge of medical records and chart filing procedures.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Clear and professional verbal and written communication skills.
• Professional telephone etiquette.
• Ability to work effectively as part of a healthcare team.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to maintain a safe, organized, and efficient work environment.
• Ability and willingness to work a 12-hour night shift from 7:00 PM–7:30 AM.
• Availability for variable scheduling, generally three shifts per week.
• Ability to work every other weekend or every third weekend, as required

Candidates must also meet one of the following requirements:

• Certificate from a formal Unit Secretary program, OR
• Successful completion of one semester in an accredited RN program, OR
• Current Certified Nursing Assistant (CNA) credential.

Required Certification

• Current CPR certification

INDH