Unit Secretary - ER

Overview

Carondelet St. Josephs Hospital Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients.

At Carondelet St. Josephs Hospital, we understand that our greatest asset is our dedicated team of professionals. That's why we offer more than a job - we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off
• Career development and continuing education opportunities
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note: Eligibility for benefits may vary by location and is determined by employment status

Job Summary

Position Summary

Performs various clerical and office support duties of a non-complex nature. Provides department operations support to Management as assigned

Responsibilities

• Maintain office organization including filing system, record keeping, messaging, and clean work environment.
• Greet visitors promptly. Promote positive relationships with public, patients, and staff.
• Demonstrate knowledge of telephone etiquette: answer telephone promptly - introduce self and location. Use friendly tone of voice. Answer caller questions tactfully. Refer calls to proper party. Promptly transfer call.
• Operate a multiple-line telephone. Utilize voice messaging appropriately. Relay information pertaining to patient care within scope of practice in a timely manner to other team members.
• Utilize resources necessary for communication: digital paging system, digital pager/Vocera before overhead, paging (Intercommunication System).
• Schedule meetings, conferences, and arrange meeting rooms. Arrange for necessary materials, visual equipment, flipcharts, etc. Set-up equipment.
• Microsoft Outlook: send and receive Email, manage Inbox and archived items, manage "owner" items in global address book, maintain executive calendars, manage individual or executive contacts, send and respond to meeting invitations, attach files to emails and/or meeting invites, manage time zones in calendar, schedule Admin Resources (i.e.: conference rooms, conference call, reserving projector, etc).
• Microsoft Word: perform mail merges, utilize header and footers (i.e.: insert logo, page numbers, etc), insert clip art, type documents, utilize Microsoft templates, create and edit tables, link tables from Excel.
• Microsoft PowerPoint: create graphs, create organizational charts, rearrange order of slides, import data from other programs, utilize animation, and utilize photos.
• Microsoft Excel: input data, create spreadsheets, change cell, row, column properties, use formulas (i.e.: sum, average, count, etc), create graphs, input or export data.

Qualifications

• Minimum Requirements

• Education: High School Diploma or General Education Diploma (G.E.D.).

• Experience: Two (2) years secretarial/clerical or similar field

• Licensure/Certifications: BLS

• Preferred Requirements

• Licensure/Certifications: In field or medical staff services (i.e. clerical office specialist)

#LI-SB4

Organization Description

Established in 1961, St. Josephs Hospital in Tucson is home to the Carondelet Neurological Institute and the Carondelet Joint Replacement Center. The hospital offers advanced care that includes a Level I Trauma Center, Comprehensive Stroke Center and spacious and comfortable labor and delivery units. Additional services include high-quality care in programs such as cardiology, orthopedics, stroke and emergency medicine. Join our team!

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

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