Unit Secretary LPN

TITLE: Unit Secretary, LPN
REPORTS TO: Director of Nursing
I. Job Summary
Assisting the Director of Nursing Services in the planning, organizing, directing of the day to 
day functions of the Nursing Department in accordance with current federal, state and local 
standards, guidelines and regulations and facility policies. The objective is to ensure the 
highest degree of quality of care is maintained at all times.
II. Qualifications
a. Must possess current CPR certificate and current LPN license.
b. Must be able to read, write and speak the English language in an understandable 
manner.
c. Must possess the ability to make independent decisions when circumstances warrant 
such action.
d. Must possess the ability to deal tactfully with customers, family members, visitors, 
personnel, government agencies/personnel and the general public.
e. Must possess leadership and supervisory ability and willingness to work harmoniously with personnel.
f. Must be personable, enthusiastic and resourceful.
III. PHYSICAL REQUIREMENTS
a. Must be able to move intermittently throughout the work day.
b. Must be able to cope with the mental and emotional stress of the position. 
c. Must possess sight/hearing senses or use prosthetics that will enable these senses to 
function adequately.
d. Must function independently, have flexibility, personal integrity and the ability to work 
effectively with others.
e. Must be in good general health and demonstrate emotional stability. 
f. Must be able to relate to and work with the ill, disabled, elderly, emotionally upset and 
at times hostile people.
IV. ESSENTIAL FUNCTIONS
a. Review the departments Policy and Procedure Manual.
b. Assist clinical nursing staff on entering MD orders in a timely manner.
c. Assist clinical nursing staff with preparing for New Admissions; take Nurse to Nurse 
report, assist with preparing the chart with Diagnosis, Allergies, entering Standing Batch 
orders.
d. Plan, conduct and participate in In-service Education Programs.
e. Assist with setting up appointments as ordered per MD. Assist with communication 
between families, resident, MD, clinical staff. Assist with setting up transportation as 
needed.
f. Assist with follow up on daily lab results; communication between, MD, clinical staff, 
immediate supervisor for any concerns. 
g. Assist with clinical staff on ordering house stock medications. Organization of 
medication room, removal of expired medications, maintaining necessary supplies as 
needed.
h. Perform administrative duties such as answering telephone calls, filing/scanning medical 
records, completing forms, completing required audits, as necessary.
i. Assist and maintains general organization of nursing units. 
j. Maintain an atmosphere of warmth, personal interest and positive emphasis; including 
a calm environment throughout the department.