Unit Secretary

Miami Jewish Health is one of the largest providers of healthcare and living options for aging adults in the Southeast. Our four-star rated skilled nursing and rehabilitation facility is located on a beautiful 20+ acre campus just north of mid-town Miami.

We serve approximately 1200 patients and residents each year, providing a full range of long-term care, treatment, support, and post-hospitalization services. Join us now to do purposeful work with our diverse and respectful team.

Job Title: Unit Secretary

Job Summary

Handles all telephone calls on a nursing unit; greets visitors and residents; facilitates communication to, from, and within the Nursing Unit; maintains charts and requisitions necessary for care and the implementation of procedures and treatments.

Essential Job Functions

• Handles telephone calls for unit, answers telephone, monitors/ operates switchboard and transfers calls and takes messages as needed. Covers other units as directed.
• Patients/ residents are checked regularly to ensure that they have name, unit, room number and applicable alerts on their arm identification band, wheelchair, and/ or walker.
• Facilitates communication to, from, and within the nursing unit.
• Make announcements using the intercom clearly and accurately per department guidelines.
• Carries out correct company policies and procedures during emergency situations.
• Charts are set up for new residents immediately.
• Maintains and distributes unit specific documentation as per department guidelines and regulatory standards.
• Ensures discharged residents' charts are sent to Medical Records within 48 hours.
• Ensures residents' charts are audited and Thinned monthly for completeness and accuracy.
• Enters orders into PCC to the appropriate department after they have been signed and verified by a physician or a physician extender.
• Residents weights are recorded in designated book and on patients chart monthly
• Blood pressure and pulse are recorded in designated book and on patients record.
• Medication administration record (MAR) book and nurses' progress notes are checked daily, as needed, for missing signatures and flagged according to hourly shifts.

Job Requirements

Education:

• High School Diploma or equivalent
• Graduate of a Certified Nursing Assistant Program preferred

Experience:

• Minimum 6 months office clerical experience preferably in a healthcare setting

Licenses/Certifications:

• Current American Heart Association BLS Certification
• Certified by the State of Florida as a Certified Nursing Assistant preferred

Abilities Required

• Knowledge of medical terminology
• Ability to work with geriatric patients
• Computer literacy/ Proficiency in Microsoft Office
• Flexible with work hours to meet facility needs.
• Competent in the operation and use of lift, wheelchairs, bed controls, scales and vital sign monitoring equipment

Functional Demands

Environment Work Conditions:

• Normal working condition with adequate lighting and ventilation

Infectious Material Exposure:

• Routine exposure to blood, bodily fluids, tissues

Organizational Expectations

• Ensures that resident's/patient's rights are adhered to
• Demonstrates professionalism and accountability
• Demonstrates a caring attitude consistent with Miami Jewish EmpathicareSM toward MJH residents, patients, family members, employees, and other facility guests
• Demonstrates excellent communication skills
• Ensures confidentiality and security of patients' medical information
• Identifies and utilizes appropriate channels of communication
• Able to speak, read and write English
• Able to think and act calmly to meet unusual occurrences of the job
• Adheres to the organization's Mission, Vision and Values
• Participates in departmental activities, meetings and in-services and follows established guidelines
• Maintains a safe working environment

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We believe in the power of empathy, the value of relationships and the importance of a life well-lived. Come see why Miami Jewish Health is unlike anywhere you've ever worked before. We offer competitive compensation, medical/dental/vision coverage and a 403(b)-retirement savings plan for eligible full and part-time positions, free on-campus parking, an onsite fitness center and more.

Miami Jewish Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.