University Program Associate

East Carolina University

Greenville, NC

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JOB DETAILS

SALARY

$35,589–$55,986 Per Year

SKILLS

Administrative Management, Administrative Skills, Behavioral Health, Billing, Budget Management, Budgeting, Communication Skills, Conference Management, Conferences, Consulting, Customer Support/Service, Data Entry, Data Management, Data Quality, Detail Oriented, Documentation, Establish Priorities, Event Management, Expense Tracking, Health Education, Health Science, Healthcare, Higher Education, Information Technology & Information Systems, Internet Application, Interpersonal Skills, Library and Information Science, Logistics, Marketing, Medicine, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Nursing, Operational Support, Organizational Skills, Pharmacy, Plan Meetings, Policy Development, Presentation/Verbal Skills, Primary Care, Problem Solving Skills, Program Planning, Project/Program Coordination, Project/Program Management, Psychiatry and Mental Health, Public Health, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Records Management, Reimbursement, Software Administration, Student Services, Technical Leadership, Time Management, Travel Planning, Word Processing, Writing Skills

LOCATION

Greenville, NC

POSTED

3 days ago

Position Details

Position Information
Job Title
University Program Associate

Position Number
955504

Vacancy Open to
All Candidates

Time-Limited
No

Department Homepage

Advertising Department
EASTERN AHEC ADMINISTRATION

Division
ECU Health/BSOM

Classification Title
10300 University Program Associate

Competency Level
2 - Journey

Working Title
University Program Associate

Number of Vacancies
1

Full Time Equivalent (FTE)
1.000

Full Time or Part Time
Full Time

Recruitment Range
$35,589 - $55,986

Anticipated Hiring Range
$35,589 - $46,781

Salary Grade Equivalency
NC09

Work Schedule
M-F

Work Hours
8am-5pm

Position Location (City)
Greenville

Job Category
Staff - Office/Clerical

Organizational Unit Overview
Eastern Area Health Education Center (Eastern AHEC) is a private, nonprofit educational organization affiliated with East Carolina University (ECU). The mission of Eastern AHEC, in accordance with the Statewide AHEC Program, is to provide and support educational activities and services with a focus on primary care in rural communities and those with less access to resources to recruit, train, and retain the workforce needed to create a healthy North Carolina. Eastern AHEC functions in close collaboration with East Carolina University, and with the other NC University programs in Nursing, Allied Health, Public Health, Medicine, and Pharmacy, as well as other institutions of higher education. Eastern AHEC serves 23 counties in the eastern part of the state and is one of nine centers located in North Carolina. Governance is by a Board of Directors with representation from regional health care institutions, the community at large, and the community college system. Mental Health Education provides services to the five Area L counties as well as the 23 counties in our region. The administrative structure of Eastern AHEC consists of an Executive Director, a Chief Administrative Officer, a Director of Fiscal Services, a Director of Information & Technology Services (ITS), a Director of Communication, a Director of Educational Support Services, and six Division Directors which includes; Quality Support Center, Public Health / ORPCE / and Student Services, Mental Health Education, Nursing and Allied Health Education (the approved provider unit), Continuing Medical Education / Dental / Pharmacy CE Education, Pharmacy Education and Library Services.

Job Duties
The purpose of the position is to function as a Program Coordinator for Continuing Professional Development (CPD) events. This position is supervised by either the Director or Assistant Director of the CPD departments. Duties include assisting in the planning, development, and implementation of conferences, workshops, and symposia throughout the region as well as locally. Primary duties include responsibility for the organisation, planning, implementation, tracking, and monitoring of multiple program management activities, including conference arrangements, faculty travel arrangements, health professional credit awards, contracts, grants, correspondence, and timelines for the oversight of Eastern AHEC regional and statewide responsibilities. Position should function with minimal supervision and is required to consult with the director as appropriate for clarification or additional information.
Must be able to make independent decisions as outlined by the director regarding program and faculty cancellations, along with implementing the notification process for each cancellation. This position will manage CPD events and will also be responsible for setting up and attending various planning meetings. In the performance of duties, this position will utilise excellent customer service skills, attention to detail, time management skills, problem-solving skills, organizational skills, and the ability to work in a self-directed and independent manner. This position will also use word-processing and database computer applications (Microsoft Office, including Word, PowerPoint, and Excel). When communicating frequently with all health care professionals, this position will utilise excellent oral and written communication skills. The duties of this position are as follows:

Program & Administrative Coordination

Serves as a primary point of contact for internal and external stakeholders, providing information, coordinating communications, and supporting public interaction related to programs and services.
Coordinates program logistics, including scheduling, travel arrangements, itineraries, and faculty coordination, and ensures all program components are confirmed and executed.
Prepares and manages administrative and program-related documentation, including correspondence, reports, educational and marketing materials, and vendor and speaker agreements.
Supports long-range program planning and implementation by organizing timelines, coordinating activities, and ensuring readiness for program delivery.
Assists with financial coordination for programs, including tracking income and expenses, processing invoices and reimbursements, and preparing documentation for fiscal review and payment.
Serves as a primary point of contact for internal and external stakeholders, providing information, coordinating communications, and handling sensitive or confidential information in accordance with established policies.

Information / Records Administration

Manages and maintains program-related records and documentation, including professional credit applications, travel reimbursements, honoraria, attendance records, evaluation summaries, and faculty data.
Ensures accuracy, completeness, and timely processing of records in accordance with program and organizational requirements.

Office Technology & Data Management

Utilizes office technology and software applications to support program operations, including document preparation, communication, reporting, and data management.
Maintains and enters accurate data into the statewide registration system (CASCE) and other systems to support program tracking and reporting needs.

Budgeting & Purchasing

Tracks program-related revenues and expenses and assists with budget monitoring from planning through completion.
Prepares financial documentation, including purchase orders, reimbursements, and final budget reconciliation for submission to Fiscal Affairs.

Other Duties

Participates in special projects, grants, or work groups as assigned to support departmental initiatives.
Supports program implementation by monitoring timelines, coordinating with faculty, vendors, and stakeholders, and ensuring deadlines are met in fast-paced or high-demand situations.

A flexible work schedule and in-state travel may be needed on a limited basis to meet programming needs.

This position is eligible for Flexible Work Arrangements (FWA) under the ECU FWA Policy.

Minimum Education/Experience
Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation
None

Preferred Experience, Skills, Training/Education

Experience in a medical, human science, behavioral health, or education setting.
Working knowledge of the current health care environment.
Experience in the use of Microsoft Office with expertise in Word, Excel, PowerPoint, Outlook, and internet applications.
Excellent record-keeping skills. Able to input into multiple databases.
Able to work independently, prioritize multiple duties to meet specific deadlines, and work with minimal supervision.
Excellent interpersonal skills as well as excellent written and verbal communication skills.

License or Certification required by the Department
None

Special Instructions to Applicant

Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date
05/12/2026

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
05/21/2026

Open Until Filled
No

Quick Link for Direct Access to Posting

Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

Nondiscrimination Statement
East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity
If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

About the Company

East Carolina University

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