University Registrar (52266)

SUMMARY:

The incumbent in this position is responsible for functioning under limited supervision all facets of operations of the Registrar's Office including student registration, serves as official custodian of educational records, monitors and recommends academic policy to academic leadership, manages the registration program, class schedules, instructional space assignments, graduation clearance, coordinates, and prepares the university undergraduate and graduate catalogs.

DUTIES AND RESPONSIBILITIES:

• Directs the daily operations of the Registrar's Office, and serves as an internal consultant and implements academic policies; and reviews policy exception requests;
• Recommends and participates in the development and implementation of university policies and procedures regarding student registration, records, class schedules, instructional space scheduling, residency requirements, identification cards, and graduation requirements;
• Collaborates with representative of the New Mexico Higher Education Department, and other national, state, and local organizations in effort to recommend, develop, and implement of new policies, requirements, and practices;
• Recommends and participates in the university process to review and recommend instructional curriculum development as aligned with accreditation, HLC, and HED academic standards, and compliance with HLC and HED;
• Maintains and upgrades the University's academic information infrastructures including academic records archives, on-line student database, World Wide Web and other electronic databases, and information systems;
• Establishes and implements short- and long-range department goals, objectives, policies, and operating procedures; monitors and evaluates program effectiveness; effects changes required for improvement;
• Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff;
• Develops and publishes major University information documents including, but not limited to University undergraduate and graduate catalogs assuring new programs, new courses, revisions follow the established curriculum review process;
• Oversee program alignment between academic programs of study, and information scripted in Banner and Degree Audit;
• Verify that degree audit information is accurate and approves final degree checks for degree completion;
• Oversees NCAA certification of incoming student athletes entering the University's athletic programs; ensures the on-going management of NCAA eligibility for existing student-athlete participants in these programs;
• Assures that student statistical data is in compliance with federal, state and university policies and procedures;
• Plan and coordinate the commencement program;
• Consult and implement computer hardware and software systems purchased by the university for the student module;
• Administer the student transfer program in regards to transfer of credit evaluations in compliance with HED mandates and university policies and procedures;
• Develops and manages annual budgets for the organization;
• Represents the University to various institutional division as well as externally to governmental agencies, vendors, students and their parents, and/or the general public;
• Recommends and participates in the development of university policies and procedures;
• May serve on university planning and policy-making committees;
• Maintain the overall effectiveness of the Office of the Registrar through hiring and supervision of staff;
• Serve as the official custodian of all educational records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), State of New Mexico Education Retention Records Statutes and New Mexico Highlands University Policies and procedures;
• Upgrades professional knowledge, evaluates new technologies, and recommends implementation as appropriate;
• Maintains and promotes high quality student-centered service;
• Ex-officio member of Academic Affairs Committee
• Performs miscellaneous job-related duties as assigned.

WORK ENVIRONMENT:

Work is performed in a typical interior/office work environment.

MINIMUM REQUIREMENTS:

• EDUCATION: Master's Degree in any field
• EXPERIENCE: Five (5) year's experience in higher education administration or equivalent

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge of New Mexico Highlands University and its programs.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge of planning and scheduling techniques.
• Skill in budget preparation and fiscal management.
• Knowledge of the rules, regulations, and laws regarding student records.
• Database management skills.
• Ability to evaluate and edit the content, structure, and format of a range of written material.
• Knowledge of customer service standards and procedures.
• Knowledge of space allocation practices and principles.
• Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Ability to develop, plan, and implement short- and long-range goals.
• Knowledge of organizational structure, workflow, and operating procedures.
• Ability to maintain confidentiality of records and information.
• Ability to plan, assess, and evaluate programs.
• Knowledge of records archiving and/or retrieval.
• Ability to provide technical advice and information to faculty in area of expertise.
• Ability to create, compose, and edit written materials.
• Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Knowledge of student registration, academic, and residency requirements.
• Ability to investigate and analyze information and draw conclusions.
• Skill in the configuration and use of computerized database programs.
• Knowledge of New Mexico Higher Education Department and Western Interstate Commission for Higher Education student exchange policies and procedures.
• Knowledge of NCAA rules and certification of student athlete eligibility.
• Ability to foster a cooperative work environment.
• Employee development and performance management skills.
• Knowledge of telephone answering and referral services.
• Knowledge of database construction, management, and retrieval methods.
• Knowledge of financial/business analysis techniques.
• Skill in accessing internet information services.
• Knowledge of records retention and/or destruction policies and procedures.
• Ability to provide professional direction, guidance and counsel to publications editors.
• Ability to work with frequent interruptions.
• Knowledge of registration policies and procedures.
• Knowledge of dual credit and Concurrent credit rules and guidelines.
• Knowledge of New Mexico State Matrix (Evaluating transfer students' credits).
• Ability to supervise a large staff.

PHYSICAL DEMANDS:

• Standing……………………………………………………………………………Occasionally
• Walking…………………………………………………………………………….Occasionally
• Sitting……………………………………………………………………………….Frequently
• Bending…………………………………………………………………………….Occasionally
• Squatting…………………………………………………………………………..Occasionally
• Climbing …………………………………………………………………………..Occasionally
• Kneeling ……………………………………………………………………………Occasionally
• Lifting up to twenty five (25) pounds ……..………………………………..………Occasionally