University Registrar

Job#: 3040810

Job Description:

About Hollins University

Hollins University is dedicated to academic excellence, creativity, belonging, and preparing students for lives of purpose. Hollins provides an outstanding undergraduate liberal arts education for women and innovative graduate programs for all in a gender-inclusive environment. The university offers opportunities for research, study abroad, leadership development, and global internships supported by a strong alumnae/i network.

Learn more about Hollins University at www.hollins.edu.

Position Overview

Hollins University seeks a collaborative and student-centered University Registrar to provide strategic and operational leadership for all functions of the Office of the Registrar.

Reporting to the Provost and supervising two staff members, the Registrar serves as a senior academic affairs leader responsible for maintaining the integrity of academic records, overseeing degree conferral, ensuring compliance with regulatory requirements, and managing systems and processes that support the student lifecycle from enrollment through graduation.

The Registrar partners closely with Academic Affairs, Student Success, Information Technology, Admissions, Financial Aid, and other campus stakeholders to promote student achievement, retention, and institutional effectiveness.

The ideal candidate combines strong operational and compliance expertise with a commitment to student success, collaboration, innovation, and data-informed decision making.

Key Responsibilities

Academic Records & Compliance

• Serve as the universitys official steward of student academic records and FERPA Compliance Officer.
• Ensure compliance with FERPA, accreditation requirements, and applicable federal and state regulations.
• Administer academic policies related to student records, academic standing, and degree requirements.
• Maintain the integrity, security, and accuracy of educational records.

Registration & Enrollment Services

• Lead all aspects of course registration and enrollment processing.
• Coordinate academic scheduling and classroom assignments with faculty and Academic Affairs.
• Manage the institutional academic calendar.
• Oversee enrollment certifications, National Student Clearinghouse reporting, veterans benefits certification, and required state reporting.
• Provide enrollment verification and related services.

Degree Audit & Academic Progress

• Oversee degree audit processes and maintain requirements within the student information system.
• Coordinate graduation evaluations, degree petitions, exceptions, and substitutions.
• Administer academic standing processes, including probation, suspension, and reinstatement.
• Manage degree conferral and academic awards processes.

Curriculum & Catalog Management

• Coordinate curriculum change workflows and governance processes.
• Maintain academic program requirements in Ellucian Banner and Stellic.
• Lead annual production and publication of undergraduate and graduate academic catalogs.

Student Success Partnership

• Collaborate with Student Success and Academic Affairs leaders to support retention and degree completion initiatives.
• Provide data and insights to support advising, early-alert efforts, and student interventions.
• Identify opportunities to reduce administrative barriers and improve student success outcomes.

Reporting, Data Governance & Accreditation

• Prepare and submit institutional reporting, including IPEDS, DOE, SCHEV, and accreditation-related data.
• Participate in campus data governance initiatives.
• Support accreditation activities and institutional research efforts.

Leadership & Technology

• Supervise and develop Registrars Office staff.
• Evaluate and recommend technology solutions and process improvements.
• Participate on university committees and contribute to institutional planning and policy development.
• Remain current on trends and best practices in higher education administration and registrar operations.

Required Qualifications

• Bachelors degree.
• Minimum of three years of progressively responsible experience in a higher education registrars office.
• Knowledge of academic records management, FERPA compliance, accreditation standards, institutional reporting, and related regulations.
• Demonstrated experience protecting the privacy and confidentiality of student records.
• Experience with degree management solutions such as Stellic, DegreeWorks, or similar platforms.
• Experience utilizing enterprise student information systems and reporting tools.
• Experience managing degree audit and graduation evaluation processes.
• Commitment to student success, retention, and equitable student-centered practices.
• Demonstrated ability to collaborate effectively across academic and administrative units.
• Strong communication, interpersonal, analytical, and organizational skills.
• Ability to work effectively with a diverse campus community.

Preferred Qualifications

• Masters degree.
• Experience with Ellucian Banner and Orbit Reporting & Analytics.
• Supervisory experience in a registrars office or related higher education setting.
• Strategic leadership experience within a college or university environment.
• Experience supporting veterans education benefits certification and compliance.
• Experience supporting graduate student records and enrollment administration.
• Strong data analytics skills related to enrollment management and student success initiatives.
• Familiarity with SACSCOC accreditation standards and compliance requirements.
• Experience working in a small liberal arts college or university environment.

Why Join Hollins?

As a key member of the Academic Affairs leadership team, the University Registrar will play a critical role in advancing student success, supporting institutional effectiveness, and shaping the academic experience of undergraduate and graduate students.

Equal Opportunity Employer

Hollins University is committed to providing equal employment opportunities to all employees and applicants. Employment decisions are made without regard to race, color, religion, sex (including transgender status, sexual orientation, pregnancy, and gender identity), national or ethnic origin, age, disability, genetic information, military or veteran status, or any other status protected by applicable law.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

FullTime

Location:

Roanoke, VA, US

Job Type:

Date Posted:

October 1, 2026

Pay Range:

$95,000 - $110,000

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