SALARY RANGE: $25.00/hr
Works under the general supervision of an assigned USAR manager/supervisor to perform administrative
and financial clerical functions for the Urban Search and Rescue Response (USAR) System of the City of
Memphis' Fire Division. Administrative functions include answering phones, opening and distributing mail,
ordering office supplies for the USAR Office, distributing identification badges, date stamping,
documenting check numbers and dates into the financial database, and typing memos. Maintains a filing
system of awards and project numbers. Arranges travel for task force personnel, receives travel
authorization forms and enters them into a travel expense spreadsheet; and updates check sheets for
travel files. Reimburses travel expenses for personnel from FEMA meetings and FEMA National
trainings. Maintains a report of travel, rehab hours, deployments, etc. Financial transactions include
checking the database to keep apprised of discrepancies and payments, ensuring accounts are paid out
and contacting Fire Administration if a problem exists. Performs data entry of all financial transaction
spending of grant funds. Tracks and ensures grant and travel reimbursements are handled in a timely
manner. Receives petty cash reimbursement forms and notifies employees regarding reimbursement
dispositions. Receives vendor invoices to process for payment by check request. Submits report of
weekly check requests to supervisor, enters data into the USAR weekly check request databases and
financial databases, files copies in USAR vendor / class files, and sends the originals to Accounting for
payment. Calculates employee time, makes copies, and sends to Payroll for processing. Notifies
personnel regarding check availability.
High School diploma or equivalent and three (3) years administrative/clerical experience working in an
office environment; or any combination of experience and training which enables one to perform the
essential job functions. Experience using Microsoft Office Suite and Oracle Applications preferred.
Experience assisting with grant administration or working in an EMA-related environment preferred.
Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS:
Must be able to communicate verbally and in writing. Must be able to operate personal computer and all
basic office equipment.
TYPICAL WORKING CONDITIONS:
Works is performed in an office environment.
Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS:
Must be able to communicate verbally and in writing. Must be able to operate personal computer and all
basic office equipment.
TYPICAL WORKING CONDITIONS:
Works is performed in an office environment.