UU Student - Admin/Clerical

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Details

Open Date 07/10/2026 Requisition Number PRN17217N Job Title UU Student - Admin/Clerical Working Title Marketing Support Career Progression Track SJ Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

We will work together to create a flexible schedule that accommodates your other commitments. However, consistency in your availability and work hours is necessary to ensure smooth operations and timely task completion.

This role is considered essential and requires the employee to work on campus.

Is this a work study job? No VP Area Academic Affairs Department 00033 - Executive Education Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $15.00/hour Close Date 09/01/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

The David Eccles School of Business Graduate Programs & Executive Education department is seeking a detail-oriented Marketing Assistant to support enrollment marketing through CRM data management and marketing operations. Approximately 75% of this role is dedicated to maintaining, validating, organizing, and reporting on prospect and lead data within Salesforce and related marketing systems. The accuracy of this work is critical to the successful execution of marketing campaigns, recruitment efforts, and enrollment reporting.

The remaining responsibilities support the execution of enrollment marketing initiatives, including email and text campaigns, audience management, event coordination, quality assurance, and general marketing operations. This position is ideal for someone who enjoys working with data, processes, and technology while contributing to a collaborative marketing team.

Responsibilities

Qualifications:

• Strong attention to detail, particularly in data entry, content review, and scheduling
• Critical thinking skills and sound judgment; comfortable asking questions when needed
• Ability to work independently and communicate effectively with remote team members, including participating in virtual meetings for training and direction
• Ability to follow campaign timelines and execution checklists
• Proficiency in Microsoft Office Suite

Responsibilities:

Data Management & CRM Operations (Approximately 75%)

• Accurately enter, update, validate, and maintain lead and prospect data within Salesforce and related marketing systems.
• Review and verify data for accuracy, completeness, and consistency across multiple data sources.
• Maintain high standards of data integrity to support marketing campaigns, recruitment activities, reporting, and analytics.
• Create, organize, and manage audience lists and data segments for email, text message, and digital marketing campaigns.
• Run reports, validate outputs, and assist with campaign performance tracking and enrollment reporting.
• Identify, investigate, and resolve data discrepancies, and proactively communicate issues that may impact marketing efforts.
• Support CRM workflows, automation, and marketing operations by testing, documenting, and improving processes.
• Maintain organized documentation and data records to support quality assurance and operational continuity.

Marketing Operations & Campaign Support (Approximately 25%)

• Assist with building, scheduling, testing, and quality assuring email and text message campaigns.
• Coordinate marketing communications and recruiting event schedules across marketing platforms.
• Support campaign execution through audience preparation, content updates, and operational coordination.
• Assist with preparing marketing materials, event collateral, and promotional resources.
• Monitor campaign activity and provide basic reporting and analytics as requested.
• Provide general administrative support to the Enrollment Marketing team, including occasional front desk or phone coverage when needed.
• Perform other related duties as assigned in support of Graduate Programs and Executive Education marketing initiatives.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications Preferences

• Highly detail-oriented with strong organizational skills.
• Critical thinking and problem-solving abilities, with a willingness to ask questions and suggest improvements.
• Comfortable participating in virtual meetings for training and guidance.
• Advanced Excel skills (e.g., lookups, pivot tables, structured formulas)
• Comfort working with structured or relational data
• Experience with Salesforce or other CRM systems
• Ability to work independently within systems-based workflows
• Exposure to databases, automation tools, or light scripting (SQL, Python, R) a plus

Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter