V107- Billing and Collections Assistant

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Job Description:

We are looking for a Legal Billing Assistant to join our Finance team.

The Billing and Collections Assistant is responsible for developing and maintaining the Firm’s principles, practices, and procedures to ensure accurate and timely collection efforts. This includes adhering to the weekly billing cycle, collection calls, and maintaining open communication with clients and the legal team regarding account balances, and following up on payments. The role also entails maintaining financial reports such as programming formulas in excel, reviewing aging accounts receivables, preparing client invoices, updating excel reports and so forth.
The role requires updating processes and procedures with any nuances that arise to maintain the most current tutorials and cross-training materials. We seek a proactive, innovative, and detail-oriented candidate who is highly organized with excellent time management skills, as the role involves adhering to strict internal billing deadlines. The ideal candidate will be eager to improve existing processes, bring fresh ideas to enhance reporting efficiency, and contribute to continuous improvements in our procedures.
 

• Monthly Compensation: 1015- 1100 USD

Responsibilities include, but are not limited to:

• Prepare and revised pre-bills for review. Generate invoices and distribute client statements.

• Update payments received daily on Financial Dashboard

• Attend weekly Finance Level 10 meetings to discuss accounts receivable metrics, action items, and departmental issues.

• Draft and send balance reminder emails for clients with outstanding balances. Upload time entries for pre-bills when needed.

• Process client credits and adjustments as needed.Transferred funds between matters when applicable.

• Review and upload attorney and staff time entries into the invoicing system.Ensure all legal team time entries are updated daily.

• Improved existing formulas to increase spreadsheet efficiency and streamline financial data population.

• Maintain excel spreadsheets and google sheets formulas up to date

• Conduct professional and courteous conversations with clients regarding account financial status.

• Prepare daily collections call lists to follow up on aging balances and account replenishments.

• Document and sent call logs to the legal team for each client interaction.Maintained a master file tracking all client contact attempts.

• Conduct conflict checks for new clients. Send client payment information and payment instructions.

• Create weekly client aging reports for Business and Litigation teams.

• Update the Financial Dashboard daily with all client payments received

• Diagnose and resolve formula errors on financial spreadsheets in google sheets and excel

Requirements:

•2-3 years of experience in a Billing position

•Proficient in Excel, with strong knowledge of formulas, and the ability to
download data from invoicing software, generate, prepare and enhance existing
financial reports

•Proficiency with invoicing and billing software

•Experienced in script editing within Google Sheets to optimize workflows and
improve data management; knowledge of JavaScript is highly preferred

•Strong interpersonal, verbal and written communication skills with the ability to
deal with difficult clients professionally and represent the company well
•Ability to follow all company policies and procedures, internal departmental
procedures to ensure consistent treatment of customers;

•Flexibility and quick turn around with exceptional cases/procedures

•Ability to work collaboratively within a team while prioritizing and managing
individual tasks to ensure personal responsibilities are completed efficiently

•Work well under tight deadlines within the legal field

Work Shift:

8:30 AM - 5:30 PM [EST][EDT] (United States of America)

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.