Vacancy - Executive Assistant (Viking Village Business Office)

1 Princeton City School District Job Description

Job Title: Executive Assistant Reports To: Assigned Supervisor FLSA Status: Exempt Revised Date: February 2015

JOB GOAL To effectively and efficiently perform all secretarial functions necessary to support the job related activities of the supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Does prepare correspondence for supervisor's approval. Does open and process mail. Does maintain department databases. Does register for training and travel. Does order department supplies. Does process purchase orders. Does place and screen supervisor's telephone calls when requested. Does maintain confidentiality of job related information. Does maintain appointment schedule and make arrangements for conferences. Does prepare and distribute notices of meetings and reminders. Does process forms for professional leave, sick leave, personal leave and vacation when requested and initiate sub coverage. Does assist in directing the activities of other employees who may be assigned to your office or department from time to time. Does make copies of correspondence or other printed matter using copier. Does maintain a regular filing system. Does assist others when needed. Does all of the necessary secretarial functions for an effective and efficient operation of the office or department assigned. Does perform or assist with other duties as assigned.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge of district selected software is required. Must have the ability to organize, assign and direct the work of subordinates. Must have effective communication skills. Must be able to work without close supervision. Must satisfy all job related attendance requirements. Must satisfy all job-related medical and physical ability standards. Must satisfy all job related training requirements. Must be suited for situations that require remaining in a given location for fixed periods of time, and also considerable movement or physical activity. Must be suited for situations that required adherence to rules and procedures, and also flexibility to use own code of ethics in decision-making. 2

Executive Assistant (continued)

Must be suited for situations that require the ability to plan ahead, yet remain flexible enough to adapt to new situations or react to emergencies. Must be able to work alone but also interact well with other people. Must be able to relate to others without being overly demanding or overly tolerant. Must be suited for situations that require the ability to take instructions or directions from others. Must be suited for situations that require the ability to interact with others as a team player. Must be suited for situations that require the ability to be sensitive and empathic. Must be suited for situations which require handling, average stress, tension, pressure, criticism and rejection.

EQUIPMENT Folding machine, collating machine, addressograph machine, saddle stapler, 1-hole drill press, printer, paper shredder, postage meter, telephone, fax machine typewriter, copies, computer and calculator.

SUPERVISORY RESPONSIBILITIES There are not supervisory responsibilities with this position.

CERTIFICATES, LICENSES, REGISTRATIONS High school diploma is required.

LANGUAGE SKILLS Ability to communicate effectively with students, parents, teachers, colleagues and administration. Ability to respond to common inquiries or complaints from students, parents, agencies, teachers or members of the school community.

OTHER SKILLS AND ABILITIES Ability to perform duties with awareness of district requirements and Board of Education policies.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle or feel, reach with hands and arms, and talk or hear. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 50 pounds.

PHYSICAL ABILITIES Speech clarity High Hearing High Color discrimination High 3 Executive Assistant (continued)

Manual dexterity High Upper lift strength High 10 pounds Lower lifting strength High 20 pounds Carry strength High 20 pounds Standing work tolerance High Sitting work tolerance High Finger-wrist speed High Near vision High

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to high. Works with repeated hand and wrist movement Very Frequently. Works with objects having sharp points or edges Occasionally.

TERMS OF EMPLOYMENT Salary and work year to be established by the Board of Education.

EVALUATION Performance of this job will be evaluated annually in accordance with provisions of the Board's policy.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.