Position Summary:
The VCP Business Planner will support the successful execution of the Value Creation Program (VCP) by managing office operations, business planning activities, program governance, meeting cadence, reporting discipline, and cross-functional coordination at COB.
This role is critical to ensuring the VCP team operates with clear priorities, organized communication, timely follow-up, accurate tracking, and strong executive-ready reporting. The Office Manager / Business Planner will act as a central coordination point across Engineering, Purchasing, Finance, Manufacturing, Program Management, and other functional teams supporting VCP initiatives.
The ideal candidate is highly organized, proactive, detail-oriented, comfortable working in a fast-paced environment, and capable of supporting executive-level reviews while also managing day-to-day operational needs for the VCP team.
Key Responsibilities
Business Planning & Program Coordination
Support development and tracking of VCP business plans, milestones, deliverables, and cost targets.
Maintain calendars, trackers, and issue logs; coordinate cross-functional updates and ensure timely execution.
Operations Management
Oversee day-to-day VCP office operations at COB, including workspace coordination, onboarding, scheduling, and event logistics.
Serve as the central point of contact for office needs and ensure a professional, efficient work environment.
Meeting & Governance Management
Coordinate VCP meetings and leadership reviews, including agendas, materials, and action tracking.
Drive accountability by monitoring follow-ups and escalating delays or risks.
Reporting & Documentation
Prepare executive-ready reports, dashboards, and presentations.
Consolidate cross-functional inputs and maintain organized, version-controlled documentation.
Communication & Stakeholder Support
Act as a liaison across Engineering, Purchasing, Finance, and Manufacturing teams.
Draft communications, support onboarding, and reinforce program discipline and responsiveness.
Required Qualifications
Bachelor's degree in Business Administration, Engineering, Finance, Program Management, or related field preferred.
Experience in business planning, program coordination, project management, office management, or executive support.
Strong proficiency in Microsoft Office tools, especially:
Excel
PowerPoint
Outlook
Teams
SharePoint
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Ability to work effectively with senior leaders, managers, and cross-functional teams.
Strong attention to detail and follow-through.
Ability to handle confidential information with discretion.
Preferred Qualifications
Experience in automotive, manufacturing, engineering, purchasing, finance, or cost reduction programs.
Familiarity with program management governance, milestone tracking, cost savings initiatives, or executive reporting.
Experience supporting high-visibility transformation programs or cross-functional business initiatives.
Ability to create clear dashboards, trackers, and presentation materials.
Comfortable working in a fast-paced, deadline-driven environment.
Strong problem-solving mindset and ability to anticipate team needs.
Key Competencies
Highly organized and disciplined
Proactive and self-directed
Strong sense of ownership
Executive-level communication
Detail-oriented with strong follow-up
Comfortable with ambiguity
Strong coordination and collaboration skills
Ability to manage confidential and sensitive information
Strong accountability mindset
Professional presence