Vendor Analyst I Biloxi 5181

JOIN THE KEESLER FEDERAL CREDIT UNION TEAM!

Keesler Federal Credit Union team members enjoy competitive salaries and a wide range of benefits, some of which include:

• Medical, dental, and vision insurance
• Section 125 Flexible Spending Accounts for Health Care and Dependent Care expenses
• Employee and Dependent Life Insurance
• 401(k) Retirement Plan with 100% match on the first 5% contributed by you
• Paid Leave
• Tuition Reimbursement and Competitive Scholarships
• Short Term & Long Term Disability Benefits 

 WE CURRENTLY  DO NOT SPONSOR WORK RELATED VISAS  

Position: Vendor Analyst I

Department: Enterprise Risk Management

Reports to: Director of the Vendor Management Office

FLSA: Non-Exempt                                          

Summary:

This position will be responsible for managing relationships with vendors and business stakeholders. Assists with issue escalations and monitoring of vendor performance to ensure compliance with contracts and service level agreements. Serves as a subject matter expert for business functions, systems, policies and/or procedures. Provides support analyzing procurement and vendor data and providing detailed report. This position requires significant independent judgement and the ability to work effectively without constant supervision.

Supervisory Responsibilities:

None

Essential Functions:

• Inspect deliverables, budgets and financial statements, applicable license requirements, insurance, etc., to ensure vendors maintain key service provider status.
• Assist senior management in ensuring all ongoing monitoring components are updated to correlate with their review period dates. Ex. Risk assessments, due diligence documentation, performance reviews, and vendor classifications, etc.. to maintain an active vendor management database.
• Works directly with senior management to risk rate vendors using the defined Vendor Management methodology. For technology service providers, coordinate with Information Security to ensure Service Organization Controls in place are sufficient to mitigating risks.
• Maintain records of qualified vendors for services within assigned area of responsibility; escalate vendor risk and compliance issues to the appropriate entity.
• Acts as the second line of defense by providing expertise, support, monitoring, and challenge on third party risk related matters while overseeing the vendor lifecycle.
• Review contract terms and conditions, renewal/termination provisions and evaluate vendor performance to make and support recommendations.
• Support implementation, enforcement and continuous improvement of Vendor Management policies, procedures and guidelines.
• Review and audit vendor documents to ensure compliance with applicable federal and state laws, rules, regulations, and KFCU policies and procedures.
• Evaluate and interpret vendor documents and forward them to the appropriate departments for SME approval.
• Coordinate with the Project Management Department to support the establishment of new products and services to support all credit union departments.
• Manage the vendor contract database keeping it accurate and current.
• Maintains user access to all software platforms in place for vendor management.
• Resolve contractual and interpretive differences between vendors and business units by involving and external legal counsel.
• Prepare periodic verbal and written updates of the Vendor Management Program.
• Identify opportunities to consolidate services for cost savings.
• Maintain knowledge of applicable federal and state laws, rules, regulations, and KFCU policies and procedures.
• Assist with preparing vendor documents and reports for senior management meetings.

Other Duties and Responsibilities:

• Remains current on any changes and/or additions that may affect the Credit Union’s vendor management program.
• Performs other duties as may be assigned by Enterprise Vendor Manager.
• Continues professional development through self-training (books, periodicals, membership in professional groups, etc.), seminars, and in-house training sessions.

Knowledge and Skills:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Education:

• Bachelor’s degree in business or related field preferred or equivalent combination of education and experience.

Experience and Other Requirements:

• Three to five years financial institution experience required.
• Vendor Management related experience preferred.
• Must be able to manage several priorities simultaneously, establish and meet deadlines, coordinate activities with other departments, and perform job with accuracy and attention to detail.
• Must possess in-depth analytical skills, as well as be able to evidence accuracy and attention to detail.
• Must be a self-starter and highly motivated.
• Working knowledge of applicable federal and state laws, rules and regulations.
• Working knowledge of banking/financial industry trends, products and services.
• Experience working with all levels of staff, management, stakeholders, and vendors.
• Experience managing multiple priorities independently and/or in a team environment to achieve goals.
• Effective skill exercising initiative and using good judgement to make sound decisions.
• Effective research, analytical, and problem-solving skills.
• Effective skill maintaining accuracy with attention to detail and meeting deadlines.
• Effective skill communicating with all levels within an organization.
• Effective organization, planning and time management skills.
• Experience evaluating and examining policies, procedures, business documents, IT Security, and regulatory compliance controls.
• Effective skill following, interpreting and applying relevant data/instructions to guidelines, procedures, practices and regulations.
• Ability to work independently and in a team environment.
• Effective skill interacting tactfully and effectively in difficult situations.
• Effective skill building effective relationships through rapport, trust, diplomacy and tact.
• Experience collaborating across organization boundaries and building partnerships across various functions.
• Effective verbal and written communication skills.
• Effective database, word processing, and spreadsheet software skills.

Interpersonal Skills:

The ability to motivate or influence others is a material part of the job, requiring a significant level of diplomacy and trust.  Obtaining cooperation (internally and/or externally) is an important part of the job and a high level of interpersonal skills is critical to the success of this position.  Work frequently involves contacts requiring considerable discussion of problems, material presentations, and resolving issues impacting departments or divisions.

Computer Skills:

• Knowledge of information technology capabilities and procedures. Must be proficient in the use of a personal PC or laptop, including proficiency with word processing, spreadsheet, and presentation software.

• Experience with e-mail software and use of the Internet required.

Certificates, Licenses and Registrations:

• Certified Regulatory Vendor Program Manager (CRVPM) must be obtained within 12 months.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel, reach with hands and arms, talk, and hear.  The employee is frequently required to stand and walk. The employee is occasionally required to lift, carry, and/or move up to 10 pounds.

Work Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Extensive use of desktop computer is required.  The noise level is that of a normal office environment.