Vendor & Contract Analyst

Jones Lang LaSalle IP

Chicago, IL(remote)

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JOB DETAILS

SKILLS

Accounts Payable, Artificial Intelligence (AI), Billing, Budget Management, Budgeting, Business Administration, Business Operations, Commercial Real Estate, Communication Skills, Compensation Management, Contract Analysis, Contract Approval, Contract Management, Contract Negotiation, Contract Requirements, Cross-Functional, Detail Oriented, Disbursements, Documentation, Establish Priorities, Finance, Financial Operations, Information/Data Security (InfoSec), Investment Management, Investment Services, Legal, License Agreements, Microsoft Office, Microsoft PowerPoint, Multitasking, Operational Audit, Organizational Skills, Presentation/Verbal Skills, Process Development, Project/Program Management, Real Estate, Reconciliation, Relationship Management, Reporting Skills, Risk Analysis, Sales Management, Spreadsheets, State Laws and Regulations, Team Player, Time Management, Vendor/Supplier Licensing, Vendor/Supplier Management, Vendor/Supplier Relations, Writing Skills

LOCATION

Chicago, IL

POSTED

3 days ago

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are seeking a highly organized and detail-oriented Business Operations Analyst 2 to join our Operations team within JLL Technologies' Technology Engineering Group. The primary responsibilities of this role are to oversee contractual agreements, ensuring accuracy, timely renewals in alignment with budget, and adherence to JLL's internal policies and procedures. This position will play a critical role in managing a variety of contracts to support the organization's operations and ensure successful execution of projects. The ideal candidate will have excellent communication skills, strong attention to detail, experience working within a complex organization, and the ability to effectively collaborate with cross-functional teams.

Responsibilities:

Contract Management:

Maintain a comprehensive contract management system and spreadsheet to track contracts, terms, and expiration dates.

Review, analyze, and negotiate contractual agreements with external vendors, including but not limited to service agreements, vendor contracts, licensing agreements, and lease agreements.

Collaborate with internal stakeholders, including legal, finance, and operations teams, to ensure alignment on contract terms and budget approval.

Contract Administration:

Monitor contract renewal dates, ensuring delivery of contractual obligations and identifying potential risks or issues.

Partner with vendors and key stakeholders to contract amendments, extensions, and terminations as required.

Maintain accurate and up-to-date contract documentation, ensuring files are organized and accessible for reference.

Provide regular reporting, such as updates within a Powerpoint presentation, on upcoming contracts renewals and current contract renewal status.

Submit and log invoices per prescribed workflow. Ensure alignment and awareness of budget and discrepancies in real time to budget owners and finance partners.

Develop internal processes and iterate to ensure optimal efficiency.

Relationship Management:

Serve as the primary point of contact for external parties involved in contractual agreements.

Develop and maintain strong relationships with vendors, suppliers, and business partners.

Address and resolve any contract-related issues or questions in a timely and professional manner.

Budget Management

Provide inputs and updates to budget process as it relates to contractual agreements.

Assist with Accounts Payable functions, including processing invoices, managing vendor payments, reconciling financial records, and ensuring timely and accurate disbursements to support the organization's financial operations.

Requirements:

Degree in business administration, finance, or 5+ years of equivalent experience in a related field.

Experience managing 50+ vendor contracts annually.

Budget management experience.

Excellent written and verbal communication skills.

Detail-oriented with exceptional organizational skills.

Ability to manage multiple projects and prioritize effectively in a fast-paced environment.

Experience working within a complex organization.

Proficient in MS Office Suite.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

85,000.00 - 95,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

Remote -Chicago, IL, San Francisco, CA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

About the Company

Jones Lang LaSalle IP

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