Billing, Budget Management, Budgeting, Building Systems, Communication Skills, Computerized Maintenance Management System (CMMS), Contract Creation, Contract Management, Contract Negotiation, Corporate Policies, Cost Control, Cross-Functional, Customer Support/Service, Disbursements, Distribution Services, Documentation, Due Diligence, Establish Priorities, Expense Tracking, Facilities Management, Facilities and Maintenance, Federal Laws and Regulations, Finance, Forecasting, Global Branding, Life Safety Systems, Maintain Compliance, Maintenance Services, Mechanical, Electrical and Plumbing (MEP), Microsoft Office, Needs Assessment, Onboarding, Operational Improvement, Operational Strategy, Operational Support, Operations Management, Organizational Skills, Outsourcing, Performance Metrics, Power Generation, Presentation/Verbal Skills, Preventative Maintenance, Problem Solving Skills, Property Maintenance, Provider Contracting, Purchasing/Procurement, Reconciliation, Record Keeping, Regulatory Compliance, Regulatory Requirements, Requirements Management, Retail, Safety Compliance, State Laws and Regulations, Systems Maintenance, Time Management, Vendor/Supplier Management, Vendor/Supplier Quality Management, Vendor/Supplier Relations
Why You Belong Here
At Victoria's Secret & Co, you'll join a world-leading specialty retail brand recognized globally for innovation and excellence in lingerie and fashion. You'll work alongside industry leaders to set the standard for what a retail brand can achieve, placing customers at the center of everything we do to create products and experiences that bring them joy.
We believe everyone deserves a place where they truly belong. We celebrate individuality and know that your passion, experience, and unique perspective strengthen our team and business. Here, you'll be empowered to perform, grow, and engage through unmatched opportunities to develop your skills, gain real-world experience, and learn from the best in the business.
Description
Job Title: Vendor Management Senior Specialist
Your Role
The Senior Specialist, Vendor Management manages the end-to-end lifecycle of third-party vendors supporting facility operations, building systems, and maintenance services. This includes procurement, onboarding, contract administration, budget oversight, invoice reconciliation, and performance management for vendors providing services such as preventive and corrective maintenance, building infrastructure support, and facility-related operations.
This role partners with internal stakeholders to identify facility and maintenance service needs, lead sourcing and contract negotiations, ensure compliance with safety and regulatory requirements, and drive cost savings, service reliability, and operational efficiency across distribution center and building environments.
Your Impact
- Manage the full vendor lifecycle, including contract negotiation, execution, renewal, and termination for cause.
- Oversee vendor onboarding and due diligence processes to ensure compliance with company standards and policies.
- Manage an annual vendor services budget, including forecasting, monitoring spend, and controlling costs.
- Ensure accurate billing, invoice reconciliation, and timely vendor disbursements in collaboration with Finance.
- Collaborate cross-functionally with internal stakeholders to align vendor services with operational goals and project needs.
- Identify operational needs requiring new or expanded service contracts and lead the development of associated contract requirements and procurement activities.
- Oversee contracted ongoing operational support services to ensure service quality and regulatory compliance.
- Maintain comprehensive records of vendor agreements, service history, performance metrics, and compliance documentation.
- Develop scopes of work, solicit bids, and manage service contracts for ongoing operational needs, including facilities and maintenance services.
- Maintain strong vendor relationships and serve as the primary point of contact for contract and service-related matters.
- Identify opportunities for cost savings, service improvements, and operational efficiencies.
Click here for benefit details related to this position.
Minimum Salary: $76,700.00
Maximum Salary: $101,955.00
VS&Co provides a range of compensation for this role as shown. Your actual salary will be determined by a number of factors, including: your specific skills and experience, geographic region, or other relevant factors.
Qualifications
Your Experience
- Minimum of five years of experience in maintenance operations, facilities management, or third‑party service/vendor management
- Experience managing outsourced maintenance services in a distribution center, manufacturing, or similar operational environment
- Strong organizational skills with the ability to prioritize and respond effectively in time sensitive operational environments
- Demonstrated experience managing vendor contracts, service providers, and operational budgets.
- Working knowledge of facility systems including life safety, electrical, mechanical, plumbing, and power generation systems
- Proficiency with Microsoft Office applications and familiarity with Computerized Maintenance Management Systems (CMMS
- Effective communication skills, including the ability to present recommendations, resolve issues, and influence decision-making.
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We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws. Please see links: California Fair Chance Act, Los Angeles Fair Chance Initiative for Hiring Ordinance, Philadelphia Fair Chance Law, San Francisco Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance
An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States.