Job Description
Essential Functions and Job Responsibilities
- Setup vessels and create advance notices, maintain vessel log, assign vessels, and create land loads for Trucking Companies.
- Create vessel folders and print out Advance Shipping Notices for Receiving Supervisor and Trucking Company.
- Reconciliation of yard and warehouse receiving documents.
- Receive direct purchase orders.
- Maintain various reports to assist with end of month reconciliation.
- Review import documentation from vendors.
- Documentation storage, physical copy and electronic.
- Date scheduling, updating dates based on vessel to port and scheduling loads.
Qualifications and Experience
- Vessel scheduling experience required.
- Some College Education preferred.
- Must be able to read import documents from vendors
- 3-5 years of previous general office experience.
- Microsoft Office (Word and Excel) experience a plus.
- Good oral and written communications skills.
Desired Skills and Traits
- Must be comfortable with interruptions and handling multiple projects and tasks at one time.
- Flexibility regarding work schedule necessary; some mandatory Saturday work.
- Accounting background or experience helpful.
- Data entry and ERP knowledge
- Familiar with import documentation.
Physical Demands and Working Conditions
- The employee will regularly be required to sit at a desk for long periods of time.
- The employee will work on and look at a computer screen for several hours or more every day.
- Verbal communication is vital between internal and external clients, customers, and employees.
- Some lifting of 10-25 lbs. will be required on occasion.