VIB Procurement Officer - #BVI00092

Title: VIB Procurement Officer - #BVI00092

State Role Title: Procurement Officer I

Hiring Range: Starting salary low $60,000s up to high $60,000s commensurate with experience.

Pay Band: 4

Agency: Dept for Blind/Vision Impaired

Location: Blind & Vision Impaired

Agency Website: https://www.dbvi.virginia.gov

Recruitment Type: General Public - G

Help keep the mission moving by driving fast, accurate, and compliant purchasing across state and federal systems. If you’re energized by problem‑solving, vendor coordination, and owning a critical link in our production pipeline, we’d love to have you on the team.

Job Duties:

The objective/mission of the Virginia Industries for the Blind (VIB) is to employ and develop Virginians who are blind, visually impaired or deaf/blind to achieve their desired level of employment through the manufacture and delivery of quality products and services. To accomplish this objective / mission requires VIB to operate similar to a traditional business; maintaining efficient production, service and retail operations with strict financial controls to assure adhering to VIB's self-funded obligation, i.e., to accomplish its mission without the use of General Funds.

We are seeking a VIB Procurement Officer to process all assigned purchases in accordance with Commonwealth Purchasing Regulations and VIB Procurement Procedures for State-side; and process all assigned purchases in accordance with established federal procurement procedures. Obtains all required approvals for procurements that exceed delegated spend authority of $20,000. Provides procurement guidance to end-users. Assists VIB staff in maintaining and troubleshooting Procurement systems to include: eVA, Odoo, Counter Point (for a short period).

Duties include but are not limited to:

• General Procurement and Contracting
• Contract Management
• Communication, Troubleshooting, and Problem Solving
• Consult with Supervisor on any sensitive vendor or end user issues as they occur
• BSC Back-up Support:
  • Provide back-up support to the VIB Clerk for Counterpoint purchases on an as-need basis.
  • Processes Purchase Orders for EDI administrative items which are not stocked in BSCs.
  • Maintains procurement files to include all required documents.
    • Purchase Requisition/specifications.
    • Quotes
    • Purchase Order and any other related documents.
  • Ensure accurate price quotes are obtained from vendors and/or verify the requested items are available via a contract from which VIB has approval to procure goods and/or services.
  • Receive and relay vendor messages to appropriate staff in an accurate and expedient manner.
  • Key data into Counterpoint within two business days of receiving Purchase Requisitions.
  • Request appropriate approvals prior to issuing Purchase Orders.

Other duties and/or special projects as assigned.
Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications:

Certification:

• Certification as a Virginia Contracting Associate.

Experience:

• Experience in the development of specifications packages, the management of Commonwealth of VA competitive solicitations and contract awards, processing sole source and emergency determinations.

Knowledge:

• Working knowledge of State procurement laws including but not limited to the Virginia Public Procurement Act (VPPA); and of the Agency Procurement Surplus Property Manual (APSPM).
• Proficiency with eVA procurement systems, e-commerce, and inventory management.

Skills:

• Demonstrated skill in using automated procurement systems, e commerce platforms, and inventory management tools.
• Strong attention to detail.
• Strong oral and written communication skills; demonstrated telephone and customer service skills.
• Proficiency with automated purchasing software, MS Word, Excel, and database management.

Abilities:

• Demonstrated ability to process purchase requisitions into purchase orders in accordance with established policies and procedures supporting base supply operations.
• Demonstrated ability to interpret specifications and complete purchase orders in accordance with applicable policies and procedures.
• Ability to work effectively in a high-volume environment.
• Ability to establish and maintain effective working relationships with vendors and internal end users.

Additional Considerations:

• Experience in Virginia public procurement/purchasing.
• Current Virginia Contract Administration and Risk Management (VCARM), Contracting Officer (VCO) certification or ability to obtain VCARM within one year of hire and VCO within two year(s) of hire; see https://vip.dgs.virginia.gov/ for more information on certification process.
• Certification as a Certified Professional Public Buyer (CPPB).
• Training in business or another related field.
• Knowledge and/or experience with VIB procurement processes

Special Instructions

The selected candidate must complete a Statement of Personal Economic Interests as required by Va. Code § 2.2 3114.

Reasonable accommodation is available during the application/interview process per the ADA. Contact recruitment@dars.virginia.gov for assistance.

Minorities, individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply
Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.