VICE PRESIDENT, ADMINISTRATIVE SERVICES

San Jose Evergreen Community College District

San Jose, CA

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JOB DETAILS

SALARY

$225,815–$274,480 Per Year

SKILLS

Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Americans with Disabilities Act (ADA), Analysis Skills, Annuities, Auditing, Board Meeting, Budget Management, Budgeting, Business Administration, Collective Bargaining, Community Support, Compensation and Benefits, Computer Hardware, Computer Maintenance, Computer Services, Computer Software, Conflict Resolution, Construction, Consulting, Contract Approval, Cost Estimates, Custodial Services, Customer Support/Service, Data Analysis, Disbursements, Disciplinary Action, Diversity, Driver's License, Emerging Technology, Enterprise Applications, Facilities and Maintenance, Federal Laws and Regulations, Financial Administration, Financial Aid, Financial Analysis, Financial Compliance, Financial Management, Financial Operations, Financial Planning, Financial Policies, Financial Procedures, Financial Reporting, Financial Statements, Fixed Asset Management, Flexible Spending Accounts, Food Services, Forecasting, Funding, Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Groundskeeping, HRIS/HRMS, Health Plan, Human Resources, Information/Data Security (InfoSec), Insurance, Leadership, Life Insurance, Maintain Compliance, Maintenance Services, Medical Conditions, Negotiation Skills, Network Systems, Operational Support, Operations Control, Organizational Development/Management, Performance Analysis, Performance Management, Performance Metrics, Performance Reviews, Plan Meetings, Policy Implementation, Problem Solving Skills, Procedure Implementation, Procurement Planning, Program Evaluation, Program Planning, Project Evaluation, Project Lifecycle, Project/Program Management, Public Accounting, Public Administration, Purchasing/Procurement, Records Management, Regulations, Regulatory Compliance, Regulatory Requirements, Resource Management, Resource Utilization, Revenue Growth, Risk Management, Set Goals, State Laws and Regulations, Statistics, Strategic Planning, Student Financial Services, Team Player, Technical Leadership, Technical Support, Time Management, Training/Teaching, University/School Policies, Vendor/Supplier Management, Willing to Travel

LOCATION

San Jose, CA

POSTED

Today

Position Details

Position Information

Opportunity Type
MANAGEMENT EMPLOYMENT OPPORTUNITY

Position Title
VICE PRESIDENT, ADMINISTRATIVE SERVICES

Posting Number
S2621

Close/First Review Date
05/03/2026

Department
Administrative Services

Work Location
Evergreen Valley College

Position Status
Full Time

Salary Range
$225,815 - $274,480 Annual Salary (Range M38: Management 2025-2026 Salary Schedule). Starting salary placement is generally at Step 1.

Benefits Summary

In addition to the salary, this position qualifies for the choice of one of the District's excellent Health Benefits and Welfare plans, which the premium cost is 100% paid by the District for the employee and their eligible dependents, and one health plan costing an estimated $60,000 for the District for fiscal year 2025-2026. We offer two medical plans (Anthem Blue Cross [PPO] and Kaiser Permanente (HMO]); dental (Delta Dental PPO); vision(VSP Choice); life insurance for the employee (The Lincoln); life insurance for eligible dependents (The Lincoln); a long-term disability/income protection plan (The Lincoln); and an employee assistance plan (Anthem EAP).

In addition, the District contributes an additional 26.81% of the employee's salary towards an eligible employee's pension (CalPERS).

Employees may also elect to participate in optional plans including purchasing additional life insurance for themselves and their eligible dependent(s); enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District); and set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s).

Managers, Supervisor and Confidential employees earn 22 days per year of vacation, up to 12 sick leave days and 6 administrative leave days. There are currently 20 paid holidays.

Position Description

POSITION SUMMARY

The Vice President of Administrative Services reports to the College President at Evergreen Valley College. This is a full time, 12 months per year, classified management position.

POSITION PURPOSE

Under policy direction, the Vice President, Administrative Services plans, develops, organizes, coordinates, administers, reviews and evaluates the assigned college's Administrative Services division including College Fiscal Services, Facilities and Technology Services; serves as an advisor to the college President, Chancellor and Board of Trustees on financial matters and administrative support services to provide a safe, student-centered learning environment; provides leadership in long-term planning of programs, policy and resource allocation; and performs other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below exemplify the work of the classification and assigned duties may include work which is similar, related or a logical assignment to this class.

1. Plans, directs, and controls the activities, services, and operations of assigned college Administrative Services division; serves as a member of the President's Executive Leadership Team and provides leadership in formulating and executing college strategic plans, goals, objectives, policies and priorities to facilitate equitable access to student support and educational planning with the college's Education Master Plan and District objectives.

2. Directs the development and implementation of the strategic direction of the Administrative Services division; identifies goals, objectives and measurable outcomes for the division; provides leadership in fiscal and budgetary administration, financial analysis, facilities improvement, maintenance and operations, and technology support services.

3. Plans, directs, and evaluates the work assignments and performance of management and staff; interviews and participates in selecting managers and employees; oversees performance review processes; trains, counsels, and disciplines employees according to established policies and procedures.

4. Consults on a variety of complex and sensitive budgetary, funding and financial issues; conducts a variety of financial planning, forecasts, analysis, and negotiations associated with funding/revenue generation, partnerships, grants, and the college's financial performance; prepares a variety of reports and statements; ensures college compliance with the terms of labor agreements and state and federal financial regulations.

5. Directs and coordinates timely and accurate preparation and submission of materials and information regarding college budgets and other sources of funding; controls and directs the classification of all college expenditures; monitors all purchases and contracts for compliance with funding requirements and state and federal laws governing the use of public funds and grants.

6. Through subordinate manager, directs and manages preparation and maintenance of college and student accounting and financial records for all general fund, categorically-funded and grant-funded programs, services and operations; reviews and approves the work of staff performing college accounting, accounts payable/receivable and student accounting functions including financial aid disbursements; participates in analyzing impacts of college grant-funded programs on the District's general fund budget and internal control/compliance requirements.

7. Directs the college's year-end closing of books and the preparation of financial statements; liaises with the District Office in preparing annual state financial reports and other quarterly and annual financial reports and ensures timely submission to state; coordinates the compilation of information and develops a variety of financial statements and narratives; leads and participates in audits.

8. Plans, directs and evaluates short-term problem solving and long-range facilities strategic development; represents the college and participates in the planning, development and implementation of bond-funded projects for new construction and renovation of existing campus spaces; ensures projects meet college needs, are fiscally responsible and comply with bond/funding sources and state and federal regulations; collaborates with the District Office and internal and external stakeholders during the life cycle of the project to develop, enforce and evaluate milestones and deliverables.

9. Plans, directs, and controls the operations of the campus's physical facilities involving custodial services, maintenance, grounds services, security and safety; makes recommendations and approves plans and specifications for facilities improvements; communicates with appropriate custodial and maintenance managers regarding priorities and project needs; ensures facilities are accessible and compliant with American with Disabilities Act (ADA).

10. Oversees the administration and maintenance of campus technology services pertaining to computer hardware, software, networks, and systems; manages the use of existing, new, and emerging technologies to support students, staff and faculty; leads the efforts to secure data and manage campus technology infrastructure to support operational needs.

11. Provides leadership to campus food service management, bookstore and vending operations; directs and coordinates vendor contract development, approval and enforcement to ensure process compliance and proper procurement procedures; maintains accountability for applicable statutes, regulations, and District accounting, purchasing, payroll and fiscal reporting policies and procedures for all campus auxiliary services.

12. Oversees and directs fixed-asset management and surplus disposal program.

13. Analyzes proposed state and federal laws, regulations and court decisions for their impact on District practices and operations; recommends and implements policy and procedure changes consistent with requirements.

14. Integrates the college's use of institutional research and data analysis to make informed institutional decisions including evaluating priorities, program review, financial decision making, and budgeting; assumes overall accountability for the success of assigned departments, ensuring standards are established and achieved; develops and monitors division performance metrics.

15. Represents the college in dealings with the District Office, elected officials, college management, faculty and staff, the media, other community colleges and educational institutions, and business and community groups in the President's absence.

16. Analyzes proposed state and federal laws, regulations and court decisions for their impact on District practices and operations; recommends and implements policy and procedure changes consistent with requirements.

17. Supports and maintains effective relationships among administrative departments and college administration, faculty, staff, and students through participation in college events; cultivates positive working relationships within the District and across the colleges to build confidence and satisfaction with Administrative Services.

18. Leads and participates in participatory governance and collaborates with college and District committees, advisory groups, academic senate, classified leadership and other employee and student groups on a variety of institutional issues.

19. Attends Board meetings and college and District committee meetings; researches background information and prepares and presents agenda items and reports.

20. Acts for the President in that individual's absence.

21. Performs other duties as assign.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

1. Theory, principles and practices of public administration, including long-range goal setting and strategic planning, program development, implementation and evaluation, project management, procurement and public records management.

2. District mission, objectives, organization, operations and policies.

3. Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges.

4. Principles and practices of business and financial management of public educational institutions.

5. Statewide initiatives and policies impacting community college funding and financial operations.

6. Principles, practices and procedures of internal control, risk management and audit.

7. Principles and practices of public agency budget development and management and grant tracking and monitoring.

8. Principles and practices of student financial aid programs.

9. Principles and practices of information technology systems and other organizational computing.

10. Federal, state and other applicable laws and regulations and District policies and procedures governing enrollment services including applicable sections of California Education Code, Title 5, Family Educational Rights and Privacy Act (FERPA) and Internal Revenue Service (IRS).

11. Practices and standards of research and analysis.

12. Theories and techniques of negotiation, mediation and conflict resolution.

13. Principles and practices of effective large-organization management and supervision.

14. Principles and practices of organizational improvement and culture change.

15. Board Policies, Administrative Regulations, Accrediting Commission for Community & Junior Colleges Standards, Human Resources procedures and collective bargaining agreements.

Skills and Abilities to:

1. Plan, organize, control and direct the Administrative Services division's operations and services.

2. Work collaboratively with the President, other administrators, employees and the community to support both the college and District's mission and the Strategic Plan's goals, objectives, and priorities.

3. Analyze complex financial and statistical data and prepare accounting statements, reports, summary conclusions and recommendations in accordance with generally accepted accounting principles and legal requirements.

4. Evaluate financial management practices and make sound recommendations for improvement.

5. Develop and implement appropriate policies, procedures and controls.

6. Provide administrative oversight and financial management including effective utilization of staff and resources, performing operational and mandated reporting, and ensuring college financial compliance.

7. Administer and negotiate a variety of contracts, partnerships, and disciplinary actions and agreements.

8. Organize and chair meetings, lead workshops, facilitate group discussions, and involve staff in idea generation, goal setting, and decision making.

9. Represent the District and college effectively to outside organizations and individuals and identify and respond to sensitive community and organizational issues, concerns, and needs.

10. Apply objective and fair assessments in decision making and personnel matters.

11. Select, motivate and evaluate managers, faculty and staff and provide for their training and professional development.

12. Develop and implement appropriate procedures and internal controls.

13. Establish and maintain cooperative and effective working relationships with others.

14. Operate a computer and use standard business software, enterprise systems and HRIS systems.

Required Qualifications

EDUCATION AND EXPERIENCE

Bachelor's degree from an accredited institution in business administration, public administration, accounting, or a closely related field.

Eight years of progressively responsible experience in providing fiscal services including two at a manager or director level.

District's Diversity

Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications

1. Financial management experience in a multi-college community college district.

2. A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program or the ability to travel to other District campuses and locations.

Foreign Degree

Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.

All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.

Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.

Working Environment

1. Typical office environment.

About San Jose/Evergreen Community College District

The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of Fall 2025, with enrollment of approximately 15,661 students per semester, and an extremely diverse student population (Hispanic/Latino 48.9%, Black/African-American 3.4%, Asian/Pacific Islander 31.8%, American Indian/Native American 0.3%, White/Caucasian 9.1%, Multi-race 3.6% and Unknown 3.0%) attaining educational goals reflecting 56% - Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 30.6% Hispanic/Latino, 29.4% Asian/Pacific Islander, 4.7% Black/African American, 19.5% White/Caucasian, 11.8% Unknown and as well as encouraging applications from all qualified, outstanding applicants.

Important Information

EQUAL OPPORTUNITY EMPLOYER STATEMENT

San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

CONTACT:
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website:
District Website: www.sjeccd.edu

APPLICATION PROCEDURES:

Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.

1. A completed online San José-Evergreen Community College District APPLICATION.

2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).

3. A current RESUME/CURRICULUM VITAE

4. TRANSCRIPT - (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (*See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).

Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.

OTHER APPLICANT INFORMATION:

1. Only complete application materials will be considered. No exceptions.

2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.

3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

4. Application materials become the property of the District and will not be returned or duplicated.

5. Travel expenses to attend the interview are the responsibility of the candidate.

6. Meeting the minimum qualifications does NOT assure an interview.

7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:

Academic Credentials Evaluation Institute, Inc.
Website:

Education Records Evaluation Services
Website: www.eres.com

International Education Research Foundation
Website:

World Education Services
Website: www.wes.org

About the Company

San Jose Evergreen Community College District

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