Vice President Finance/Operations

Position Details

Position Information

Position Title Vice President Finance/Operations Classification Title Administrator Position Number B1007PD Grade Level VP Starting Wage/Salary $130,000 - $188,000 plus exceptional benefits Close Date Open Until Filled No Open Until Filled Notes Position Type/Employee Class Administrative Faculty Status Not applicable FTE 1.0 Contract Months 12.0 Overtime Eligible Exempt Location Bend Hybrid Remote Work Eligible? No Exceptional COCC Benefits Summary

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Primary Purpose

The Vice President for Finance and Operations serves as Central Oregon Community College's chief financial officer and a key member of the President's leadership team, providing strategic direction for the College's financial health, operational effectiveness, and long-term sustainability. The position oversees budgeting and financial planning, procurement, risk management, contracts, fiscal project management, and real estate transactions, as well as provides operational leadership for Fiscal Services, Campus Services (facilities, grounds, maintenance and custodial), and the Bookstore. The VPFO collaborates closely with the president, college leaders, faculty and staff to support institutional priorities and support student learning and success.

Please visit this website for more information about the position and the College: https://cocc.edu/departments/human-resources/employment/recruiting/vpfo-search

Essential Duties and Responsibilities

College-wide Leadership

• Provide strategic, innovative and systems-thinking leadership in the planning, implementation, and continuous improvement of the College's operations, including financial performance and within assigned areas of responsibility.
• In tandem with other College vice presidents, collaborate on the development of short- and long-term planning efforts to improve student, employee and community member experience, operational efficiency, and the fiscal management of the college.
• Foster collaborative relationships and establish trust across the College and with community partners to ensure organizational alignment on strategic and operational objectives.
• Communicate the need for change in a meaningful, collaborative manner effectively managing the change process.
• Build community support for the College through strategic partnerships with business and industry partners, as well as federal, state and local government authorities. Represent the College and participate on community boards and committees.
• Provide guidance and support to the President and Board of Directors on areas of responsibility as needed and requested.

Fiscal Leadership

• Serve as the College's chief financial officer. Provide strategic direction and leadership for budget planning, preparation, analysis, and projections. Ensure the provision of accurate and timely financial reporting to the President, Board of Directors, College constituents, and federal, regional, state, and granting authorities.
• Lead efforts to ensure the College's financial stability, including pursuit of potential bond opportunities, State of Oregon capital allocations, real estate transactions, entrepreneurial, and other unique revenue sources. Evaluate State, federal and other regulations to determine fiscal impact on the College.
• Serve as a staff member to the Board of Directors' Real Estate, Investment and Budget Committees.
• Lead the president's team and related groups through development of the College's annual budget progress, ensuring transparency, collaboration and communication.
• Supervise the College's bidding, purchasing, and contracting activities.

Operational Leadership

• Develop all Finance and Operations employees by hiring, coaching, mentoring, facilitating, and supporting professional development; promote active collaboration between all operations and other areas of the College. Areas of responsibility include Fiscal Services, Campus Services, Bookstore, as well as contracts, risk management, procurement, and project management. Combined these areas represent four direct reports and 87 FTE.
• Provide supervision and direction to the Controller to ensure accurate, effective and efficient budget processes; support college-wide budget managers through training, development, and communication; and provide strategic direction and leadership throughout the budget process.
• Provide supervision and direction to the Director of Campus Services to ensure facility operations including planned maintenance, construction and renovation, space planning, custodial and grounds keeping provide a welcoming, safe, sustainable and sanitary environment for students, employees, and community members.
• In coordination with the Director of the Bookstore, provide direction, long-term planning and financial sustainability for the bookstore, mail services and related logistical operations.
• Provide supervision and guidance for Finance and Operations project management needs by developing a policy framework and overall strategic direction.
• Provide leadership for the College's sustainability practices, both within Campus Services and as the leadership representative to the Sustainability Committee. Ensure timely communication of key indicators to internal and external constituents.
• Lead the College's Facilities Master Planning process and the development of long-range infrastructure in support of the College's strategic, sustainable growth.
• Supervise risk management work, contracts and procurement processes for the College. Assess risk and liabilities and contracts with insurance carriers to ensure appropriate coverage; interpret and implement legal direction from attorneys and State or other regulations; ensure related College policies are updated regularly.
• Review, assess and provide guidance to appropriate parties on College contracts.
• Analyze systems and processes throughout the College to improve efficiency, transparency and accountability.
• Coordinate and provide leadership to the College's building advocate program, a program designed to ensure collaboration and communication for lead staff within each building.

Department Specific

• Regular schedule is 40 hours per week, Monday through Friday, 8:00 am to 5:00 pm.
• Must be available to work some evenings and weekends, as requested.
• Must work and reside in the state of Oregon at the time their work is being performed.

Knowledge, Skills, and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

• Must have proven skills formulating budget and financial policies, processes and systems, including fiscal planning and financial forecasting.
• Must be a systems- and process- thinker, developing effective and efficient systems for assigned areas of responsibility, doing so through strong communication and collaboration.
• Demonstrated leadership style that reflects modern leadership, management and supervision practices, communication strategies, and team development.
• Ability to use data in decision making to ensure the effective, efficient, and sustainable use of resources.
• Ability to work cooperatively with diverse constituencies and create and inclusive workplace, as well as demonstrate a commitment to access, equity, and inclusion for under-represented marginalized populations.
• Must have excellent communication, both written and verbal, meeting facilitation, conflict resolution, and public presentation skills.
• Must be able to manage and lead in a complex, fiscally challenging and rapidly changing environment.
• Must be able to make professional and clear presentations to the Board of Directors, Board of Director committees, legislative bodies and other external constituencies about financial and operational matters.
• Must have excellent interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse environment:
• A demonstrated record of collaboration with colleagues, staff, business and community partners, and collective bargaining groups.

Ergonomic Requirements

All individuals are required to be able to perform essential functions without significant risk of injury or to otherwise demonstrate or explain how they can perform the essential functions listed above.

Minimum Requirements

Education

• Bachelor's Degree from an accredited institution in Business Administration, Management, Finance, Accounting, or a related field.

Experience

• Seven (7) years of increasingly responsible multi-fund management, senior-level leadership experience, including responsibility for fiscal control and other general management functions.
• Seven (7) years of leadership in the development, analysis, and implementation of effective and fiscally sustainable budget and administrative/operational strategies.

Equivalency Statement

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.

Preferred Qualifications

Education

• Master's Degree in one of the fields noted above or a closely related one.

Experience

• Community college or other higher education experience strongly preferred.
• Experience advising and working in collaboration with boards.
• Experience working with facilities management, bond expenditures, and capital programs.
• Experience working with technology innovation as a means to improve work processes.
• Experience working with sustainable practices.

Certifications

• CPA, CMA or CPFO strongly preferred.

EEO Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC's EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • What is your highest level of education?

• No High School Diploma or GED

• High School Diploma or GED

• Professional Certification or License (not a degree)

• Associates Degree

• Bachelors Degree in Progress

• Bachelors Degree

• Masters Degree In Progress

• Masters Degree

• Ph.D. in Progress

• Ph.D.

• J.D.

• M.D.

• Other Doctorate Level Degree

• • How has your education and professional experience prepared you for this role as it pertains to fiscal oversight, facilities management (including deferred maintenance), and systems/process design? Please share your strengths in these areas with regard to this position.

(Open Ended Question)

• • We recognize the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your education/experience should be considered equivalent. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on the box or boxes you check, as we are committed to a fair and thorough evaluation process.

• I meet all minimum requirements (education and experience) listed for this position.

• I do not meet the minimum education degree requirement(s).

• My degree is not in the required stated area(s).

• I have less than the minimum years' experience in the area(s) required.

• • As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on your response, as we are committed to a fair and thorough evaluation process.

(Open Ended Question)

• In support of COCC's commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)

(Open Ended Question)

• • Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process.

• Yes, I am a veteran

• No, I am not a veteran

• If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.

(Open Ended Question)

• • COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?

• Yes

• No

• • The College CANNOT provide support or sponsorship of any type for visa applications and related paperwork for employment purposes. To be considered, applicants must already be authorized to begin work in the United States, be able to arrive in the country, and maintain work eligibility without the College's sponsorship or support. Are you currently, or will you be, authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College's sponsorship or support by the position's start date?

• Yes, I am already or will be authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College's sponsorship or support by the position's start date.

• No.

• • Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC's criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College

• Yes, I will provide my consent when requested

• No, I will not provide my consent when requested

Required Documents

Required Documents

• Resume/Vitae
• Cover Letter
• College Transcript 1 (unofficial)

Optional Documents

• Letter of Recommendation 1
• Letter of Recommendation 2
• College Transcript 2 (unofficial)
• US Military DD 214
• License or Certification