Visalia - Administrative Assistant - Part Time (ID #509975)

As an Executive Admin. Assistant, you will be responsible for providing high-level administrative and organizational support to one or more executives, as well as aiding the rest of the team as needed.

Schedule: Monday - Friday, 8:00am - 2:00pm

Payrate: $16.90 - $18.00

Duties and Responsibilities

• Answer phones and transfer to appropriate staff members.
• Take and distribute accurate messages
• Greet public and clients, directing them to the correct staff member.
• Receive, sort & distribute incoming mail
• Monitor incoming emails and answer, or forward, as required
• Prepare outgoing mail for distribution, ensure completion daily
• Fax, copy, and scan documents as needed by management.
• Maintain office filing and storage systems, ensure completion daily and retrieve when necessary
• Update and maintain databases such as mailing lists, contact lists and client information.
• Type documents, reports, and correspondence
• Coordinate and organize appointments and meetings
• Assist with trade show planning and implementation.
• Monitor & maintain office supplies
• Ensure office equipment is properly maintained and serviced.
• Assist Accounting department with Accounts Payable and Accounts Receivables
• Distributing service requests to appropriate technicians, as received from customers
• Receive completed service tickets and send them to management for billing, as well as tracking completed tickets on spreadsheets
• Assist in coordinating various events
• Receive monthly credit card expense reports and ensure an appropriate backup is received, as well as checking for accuracy
• Complete other duties as assigned

For more information, please call or visit our office.

(559) 754-2184

3334 S. Mooney Blvd., Visalia.