Visit and Event Coordinator

Visit and Event Coordinator

Salary

Depends on Qualifications

Location

Main Campus (BG), OH

Job Type

Full-Time

Job Number

BGSU01850

Division

Enrollment Management

Department

Admissions Office

Opening Date

08/13/2026

Pay Grade

354

• Description
• Benefits

Summary

The Visit and Event Coordinator plans, develops, coordinates and executes a wide variety of in-person campus visit experiences, virtual programs and recruitment events for prospective freshmen, transfer, graduate and CCP students, families, school counselors, school partners, school groups and other visitors. This role is responsible for managing the logistical details that create a welcoming, organized and memorable guest experience, while collaborating with campus partners to ensure successful execution of personalized/special visits, group visits, daily visits and larger events in person and online.

The coordinator serves as a primary point of contact for a large portfolio of events annually, balancing hospitality, event logistics and relationship management to support enrollment goals. The position also supervises student employees who assist in delivering exceptional customer service throughout the visitor experience.

Essential Functions

• Plan, develop, coordinate and execute a variety of campus visit programs and recruitment events.
• Coordinate event logistics, schedules, space reservations, staffing, catering, transportation and other operational details to ensure seamless visitor experiences, as needed.
• Collaborate with academic colleges, campus departments, admissions colleagues and external partners to develop event programming, coordinate day-of staffing and ensure top-tier guest hospitality.
• Serve as a host for visitors and guests, ensuring a welcoming, professional and customer-focused experience from arrival through departure.
• Supervise, train and schedule student employees who support visitor hospitality and event execution.
• Present admissions and university information to prospective students, families, school groups and other audiences, as needed.
• Maintain registration systems, reports and documentation to support efficient planning and execution.
• Communicate with prospective students, families and campus partners regarding visit details, schedules and event information.
• Assist with promotional and recruitment communications related to campus visits and events, as needed.
• Perform other duties as assigned.

Minimum Qualifications

The following Degree is required:

• Bachelors Degree

The following Experience is required:

• 2 years of professional experience in one or more of the following areas:
• Event planning or event coordination
• Hospitality or customer service
• Higher education, admissions or student services
• Project or program coordination

Additional Information

Knowledge, Skills, Abilities

• Demonstrated ability to plan, organize and execute multiple events simultaneously while managing competing priorities.
• Strong customer service and hospitality skills, with a commitment to creating an exceptional visitor experience.
• Ability to build and maintain collaborative relationships with a wide variety of campus partners and stakeholders.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to supervise, train and motivate student employees.
• Ability to solve problems, adapt to changing priorities and make sound decisions in a fast-paced environment.
• Ability to work collaboratively as part of a team while exercising initiative and independent judgment.

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by August 27, 2026.

Required Application Materials & Evaluation

• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required: Resume (for supplemental information only)
• Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Benefits

Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave. For more information, please visit Benefits-at-a-Glance.

Employer Bowling Green State University

Address 1851 N Research Drive

Huntington Building

Bowling Green, Ohio, 43403

Phone (419) 372-8421 Human Resources

(419) 372-2865 Student Employment

Website https://www.bgsu.edu/human-resources/careers.html