Visitor Center Administrative Coordinator

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At WECTEC Staffing Services, a wholly-owned subsidiary of Westinghouse Electric Company LLC, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

About the role:

Middletown, CA

We are looking for a Visitor Center Administrative Assistant. This assistant will support the daily operations of a busy Visitor Center. Reporting to the Visitor Center Manager, this position is scheduled Tuesday through Saturday from 8:30 AM to 5:00 PM and may occasionally require evening or weekend hours to support tours, community events, and special projects.. You will also serve as an important point of contact for employees, visitors, vendors, and community groups. You will manage administrative support, event coordination, visitor management, calendar administration, accounts payable assistance, purchasing support, and maintaining a welcoming and professional environment.

Key Responsibilities:

• Provide administrative support for Visitor Center operations, including scheduling, correspondence, recordkeeping, and travel coordination.
• Manage the Visitor Center calendar, meeting space reservations, tours, and special events.
• Coordinate invoices, purchase orders, requisitions, and office supply inventory.
• Prepare meeting agendas, presentations, reports, spreadsheets, and other business documents.
• Track project deadlines, action items, and incoming requests to ensure timely follow-up.
• Welcome visitors and vendors, ensuring compliance with security and sign-in procedures.
• Respond to inquiries by phone, email, and in person.
• Coordinate community tours, reservations, waitlists, and event logistics.
• Support community engagement initiatives and special projects.
• Maintain a professional, organized, and customer-focused Visitor Center environment.

Qualifications:

• High School Diploma or equivalent.
• Minimum of 5 years of administrative assistant or related professional experience.
• Strong organizational, administrative, and process management skills.
• Experience with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Publisher.
• Valid driver's license with a clean driving record.
• Ability to occasionally work evenings and weekends to support meetings and special events.
• Lift, carry, push, or pull up to 25 pounds.
• Stand for extended periods during tours and events.
• Frequently bend, stoop, kneel, and reach.
• Ascend and descend stairs as needed.
• Reach and grasp objects above shoulder height and below waist level.

Our Safety Pledge to You:

If you are as committed to your success as we are committed to your safety, then this is the position for you! For us, our guiding principle has always been and will continue to be the safety of our people. It's that simple!

Why WECTEC Staffing Services?

WECTEC Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. Our employees bring expertise across technical and corporate functions, supporting international contracts in over five countries. We invite you to explore opportunities within our distinguished global talent network.

WECTEC Staffing Services offers competitive pay to all of our employees. Additionally, most positions qualify for benefits including the following:

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

We are committed to transparency and equity in all our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $25.00/hour to $29.00/hour.

WECTEC Staffing Services continues to successfully place professional and technical resources into key roles globally. You can learn more by visiting