Visual Experience Project Manager & Communications

This position is based in New York, New York.

Support the execution, coordination, and communication of Vera Bradley's Visual Experience initiatives across Brand, Outlet & Wholesale stores. This role partners cross-functionally to manage project timelines, seasonal communications, showroom support, sample management, and visual experience projects.

The VE Project Manager plays an important role in driving organization, communication consistency, and operational support across the Visual Experience team.

ESSENTIAL DUTIES & RESPONSIBILITIES

(Other duties may be assigned)

To perform this role successfully, an individual must be able to execute each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Project Management

• Manage VE project timelines, calendars, trackers, and key deliverables across seasonal initiatives.
• Coordinate floor set timing, launch communication, milestone tracking, and project follow-up.
• Support meeting coordination, recaps, and workflow management across cross-functional teams.
• Partner with Merchandising, Marketing, Store Operations, Planning & Allocation, Wholesale, and Store Design to support seasonal business needs.

• Develop guidelines in collaboration with team, own distribution of seasonal VM guidelines and VE store communications, partnering with Retail Ops.
• Ensure consistency and clarity across all store-facing visual communication materials.
• Coordinate seasonal updates, promotional communication, and execution recaps for stores and field teams.

• Manage sample tracking, organization, shipment, returns, and setup support for VE initiatives.
• Support the VE Director with production coordination, vendor communication, and management of seasonal visual assets.
• Coordinate production timelines, logistics, and delivery of visual materials and props.
• Support budget tracking and expense management for VE projects.

• Support NYC showroom coordination and seasonal market readiness as needed.
• Serve as a key VE contact for Wholesale Market Week coordination and communication support.
• Coordinate showroom samples, props, fixtures, and visual materials for market presentations.

• Bachelor Degree preferred in Visual Merchandising, Business, Marketing, Fashion or related field.
• 5+ years of experience in retail project management, visual merchandising, or related fields.
• Experience in retail, fashion, or specialty retail environments preferred.
• Experience supporting cross functional teams and managing multiple projects simultaneously.
• Experience working with Store communication, seasonal launches and visual merchandising process preferred.

• Strong project management and organizational skills.
• Experience managing calendars, trackers, and workflow tools.
• Excellent written and verbal communication skills.
• Ability to work collaboratively across cross functional teams and external vendors.
• Understanding of retail visual merchandising, store operations and seasonal retail calendars.
• Strong problem solving skills with a proactive and execution focused mindset.
• Strong attention to detail and follow-through.
• Proficient in InDesign, Microsoft Office, Adobe Creative Suite, and related project management software.
• Ability to manage multiple priorities in a fast-paced environment.

• Office and retail environment. Position requires sitting, reading, listening, and communicating, with intermittent movement throughout the day.
• Ability to lift up to 35 lbs regularly and occasionally up to 55 lbs.
• Requires strong sensory skills including vision, hearing, and dexterity.
• Frequent travel required to visit stores, oversee showroom setups, and support events.

• Medical plan options including both a HDHP/HSA plan and a PPO plan
  
• Dental
  
• Vision
  
• Flexible spending accounts
  

• Employer provided 2X your salary in life insurance
  
• Accidental Death and Disability insurance
  
• Voluntary life insurance for you, your spouse and your children
  

• Short-term disability
  
• Long-term disability
  

• 401k with generous company match, immediate vesting (age and service requirement)
  
• Strong line up of professionally managed funds
  
• Safe-harbor plan design
  

• Earn up to 3 weeks of paid time off in your first year of employment with opportunity to earn more
  
• 9 paid holidays a year
  
• Paid bereavement leave
  

• Voluntary Time Off
  

• Access to a variety of financial, physical, and mental wellness experts
  

• Employee Assistance Program with access to work/life wellness support including no cost unlimited telephonic counseling services
  
• Opportunities for leadership development, skill development and career advancement
  

• Generous employee discount on Vera Bradley products
  

• Bonus opportunity, identity protection, legal services, pet insurance, cell phone discount, employee referral bonus, annual birthday gift, DailyPay, corporate fitness facility and individual policies through Aflac