Vital Statistics Clerk

Vital Statistics Clerk | Employment | City of Binghamton New York

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Applications

Police Civil Service Exam Application

Civil Service Exam Application

Crossing Guard Application

Employment Application

Please answer all questions completely. An incomplete application may result in disqualification. A resume may not be substituted. Applications can be printed, filled out, and signed OR electronically filled in, printed, and signed (electronic signature is acceptable). Applications can either be mailed, placed in the "Personnel" drop-box located in City Hall lobby, or emailed to personnel@cityofbinghamton.gov.

Government " Departments " Personnel / Civil Service

Employment

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Employment applications and civil service exam applications are to be mailed to the Personnel Office, placed in the Personnel Drop-box located in the City Hall Lobby, or delivered to the Personnel Office on the 4th floor of City Hall. Applications are located on this page.

SUMMER EMPLOYMENT

For questions on applying through RecDesk, please go to this page and follow the instructions.

Looking to become a lifeguard for the city pools this summer? Check under programs at RecDesk to see if we are offering any upcoming classes.

GENERAL EMPLOYMENT

General employment applications and qualifications may be obtained at the Personnel and Civil Service office, 4th floor, City Hall, Governmental Plaza, Binghamton, New York, and must be filed at said office on or before the last date to file at 4:45pm.

The City of Binghamton is an equal opportunity employer with a commitment to workforce diversification. All new hires are required to pass a pre-employment drug test as a condition of employment. Broome County residency is required at time of appointment.

Job Openings

Vital Statistics Clerk

• Type:Full Time
• Salary/Pay Rate:$40,770.00 per Year
• Posted Date:09/25/2026
• Deadline to Apply:10/05/2026

Department of City Clerk

DISTINGUISHING FEATURES OF THE CLASS: The Vital Statistics Clerk performs essential clerical and administrative duties related to the recording, processing, and maintenance of vital records, including birth, death, and other vital event certificates. This position also supports the Registrar of Vital Statistics by providing primary coverage and assistance in the Vital Statistics office, ensuring compliance with all relevant laws and regulations, and offering high-quality customer service to the public. The role combines clerical expertise with attention to detail in handling sensitive and confidential information. Work is performed under the general supervision of the City Clerk and in accordance with both local and state requirements.

TYPICAL WORK ACTIVITIES:

• Vital Record Processing & Maintenance:
• Accurately record and process birth, death, and other vital event certificates in accordance with legal requirements and best practices.
• Maintain a secure and organized system for recording and archiving vital records, ensuring all entries are accurate and complete.
• Validate the completeness and accuracy of vital records submitted by hospitals, funeral homes, and

other legal entities.

• Public and Governmental Interaction:

• Provide courteous and knowledgeable assistance to the public, funeral directors, legal professionals, and government agencies regarding vital record requests and inquiries.

• Process requests for certified copies of vital records, ensuring proper verification and adherence to privacy regulations.

• Serve as the primary point of contact for questions about vital statistics, offering guidance on how to obtain copies of certificates or other vital records.

• Regulatory Compliance & Reporting:

• Stay informed about and comply with changes in laws, regulations, and policies related to vital statistics.

• Prepare and submit timely reports on vital events to local, state, and federal agencies as required by law.

• Compile statistical data and generate reports for public health research, policymaking, and other needs.

• Security and Confidentiality:

• Implement security measures to protect vital records against fraud, identity theft, and unauthorized access.

• Handle sensitive and confidential information with the utmost discretion and professionalism.

• Clerical & Administrative Support:

• Perform general clerical duties including answering phones, responding to emails, and processing mail for the City Clerk's and Vital Statistics offices.

• Assist with the filing and archiving of records, including certificates, correspondence, and related documents.

• Prepare and maintain records and documents as required by the Registrar and other department staff.

• Training & Supervision:

• Assist in training new personnel within the City Clerk and Vital Statistics offices, ensuring they are familiar with relevant procedures and guidelines.

• Customer Service & Coverage:

• Provide coverage for the Registrar of Vital Statistics during absences, ensuring that all vital record activities continue without interruption.

• Provide general customer service at the service counter and over the phone, handling inquiries and requests efficiently and professionally.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:

• Knowledge:
• Good knowledge of vital statistics laws and regulations, particularly New York State Public Health

laws related to vital records.

• Good understanding of office terminology, procedures, and equipment.

• Knowledge of business arithmetic, English language, and clerical practices.

• Skills And Abilities:

• Ability to accurately record and process vital records with attention to detail.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Ability to communicate effectively with the public, government agencies, and other stakeholders.

• Ability to operate a personal computer and utilize office software (word processing, spreadsheets, databases) at an acceptable level of accuracy and speed.

• Ability to work independently with minimal supervision and handle tasks efficiently.

• Ability to manage and organize multiple tasks and priorities.

• Clerical aptitude, including typing at a predetermined speed and legible handwriting.

• Ability to implement quality control measures and audits of records to ensure accuracy and completeness.

• Personal Characteristics:

• Tact, courtesy, and professionalism.

• High level of integrity, reliability, and a strong work ethic.

• Ability to get along well with others, both colleagues and members of the public.

• Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

(a) Graduation from high school or possession of a high school equivalency diploma, including or supplemented by a course in accounting, bookkeeping, or related fields; or

(b) One-year clerical experience primarily involving the maintenance of financial accounts and records

Before submitting your application, please make sure that your skills, qualifications, and competencies align with this job posting and are clearly stated on all documents that you submit to the City of Binghamton.

The City of Binghamton is an equal opportunity employer with a commitment to workforce diversification. All new hires are required to pass a pre-employment drug test as a condition of employment. Broome County residency is required at time of appointment.

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• Final Salary will be determined on training, experience, contractual requirements, and approval of Personnel Director and Comptroller.

Civil Service Examinations

EXAM POSTING JURISDICTION EXAM TYPE FILING DEADLINE EXAM DATE - Police Lieutenant

City of Binghamton Police Department

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• For City of Binghamton positions, candidates must be legal residents of Broome County for at least one (1) month immediately preceding the examination date at time of application. Please refer to individual exam postings to obtain applicable residency requirements for exam application and appointment.
• There are no residency requirements for the City School District or Binghamton Housing Authority.
• General employment applications are not accepted for examinations.

Examination applications and announcements may be obtained at the office of the Municipal Civil Service Commission, 4th floor, City Hall, 38 Hawley Street, Binghamton, New York, or by downloading from this page, and must be filed at said office on or before the last date to file at 4:45pm. Applications filed prior to the announcement of this examination are not a guarantee that you are registered to take this examination. An application for examination must be filed during the filing period listed above.

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FAQs

• Where can I get an application to work or take a civil service exam for the City of Binghamton?

Application forms are available on this page or from the City of Binghamton Civil Service Office, 4th floor City Hall, 38 Hawley Street, Binghamton, New York 13901. Office Hours: Monday thru Friday 9:00am - 4:45pm.

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