Volunteer & Elementary Program Coordinator

PARTNERSHIP 4 KIDS

JOB DESCRIPTION

JOB TITLE: Volunteer and Elementary Program Coordinator

LOCATION: Partnership 4 Kids

EMPLOYMENT CLASSIFICATION: FT or PT / Hourly or Non-exempt

SUPERVISOR: Senior Program Director

JOB PURPOSE: Supports Partnership 4 Kids goal and objectives by developing implementing and managing program criteria.

ESSENTIAL JOB FUNCTIONS:

1. Program Facilitation Plan, coordinate and lead meetings and activities between volunteers and students by securing space to meet with volunteers, setting dates and times with schools for student visits, preparing handouts, and notifying volunteers and school staff of meeting logistics. Ensures there is a high level of volunteer involvement and engagement during visits and sponsored activities in both the Book Buddy and Goal Buddy Programs. Provides guidance and recognition to volunteers as well as solicits feedback after visits/events. Leads semester celebrations at target elementary schools. Assists in coordination of teacher orientations celebrations, Goal Achievement Honors Ceremony, classroom incentives, life skill incentives, parent participation, summer reading program, teacher advisory group, school/staff recognition and 5^th & 6^th grade recruitment. Represents the agency on different community and school district committees as needed.

2. Volunteer Lesson Plans – Supports agency objectives by contributing information and recommendations for curriculum planning Prepares lesson plan guidelines and handouts and notifies mentors, teachers and school administrators of meeting logistics.

3. Program Outreach and Student Recruitment Cultivates and builds relationships with teachers, school administration, volunteers and corporate partners to further P4K’s mission. Serves as a liaison between the organization and target elementary for recruitment of 5^th & 6^th grade program participants into P4K’s mentoring program. Facilitates recruitment activities and program outreach events at target elementary schools. Maintains frequent communication with school officials and teachers about student eligibility, program criteria, and steps in the recruitment process and their involvement in these activities. Follows recruitment timeline and tracks all program applicant paperwork.

4. Volunteer Retention - Provides support for volunteers by continually assessing the relationship focusing on: child safety, relationship development, positive youth development, and volunteer satisfaction. Identifies real and/or potential problems and barrier and addresses them as early as possible until resolution is met. Assists with other program staff members’ student visits as needed, along with summer retention and recruitment of volunteers. Follows P4K Match Support Guidelines as set forth in agency policies and procedures,. Facilitates ongoing volunteer engagement. Works on volunteer awards. Consults with other team members to identify volunteer needs for assigned schools and relays any issues with compatibility, attendance issues, or other concerns in a timely manner. Works directly with the recruitment team to design and provide essential training for all volunteers involved in the P4K Programming.

5. Program Administration – Maintains accurate and timely documentation of program activities in agency databases. Inputs volunteer meeting attendance, volunteer support information, and other matter relevant to the success of the volunteer experience Ensures quality goals are written for each student in reading, attendance, and life skills by completing reviews at target schools to assess for completeness and alignment with district standards. Tracks and inventories all agency incentives and supplies associated with activities.

6. Team and Agency Goals – Contributes to individual, team and agency goals by assisting with programming, volunteer and development goals, including special projects. Participates in agency committees as needed. Attends relevant trainings focusing on mentorship, volunteer management, and youth development. Must be able to work evenings and weekends as needed.

JOB REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):

1. Bachelor’s degree required in human services or education related field.
2. Verbal and written fluency in English required.
3. Minimum of one year experience working with at-risk youth of relevant age groups in an after school or school-based environment.
4. Previous volunteer management, teaching or classroom experience preferred.
5. Demonstrates effective written, verbal, and interpersonal communication skills.
6. Competent computer skills in Microsoft Office required in order to perform essential functions listed above.
7. Ability to relate well to adult volunteers, teachers, and school administrators.
8. Daily access to a reliable vehicle for travel to meetings and transporting youth, as needed. State minimum liability insurance requirements must be maintained for the duration of employment. Driver’s license and acceptable driving record must be maintained throughout employment. Refer to the employee policy and procedure manual for a complete list of acceptable driving information and requirements.
9. Must be able to work evenings and weekends as needed.

SUPERVISORY RESPONSIBILITY:

Number of Employees supervised: 0