Waiver Services Coordinator

• Tracks all client billing for waiver services offered through LittleStar.
• Assists the Waiver Services Manager to ensure all client files are up to date with state paperwork.
• Works collaboratively with other members of individual’s treatment team and family. Publishes schedules for all Direct Support Professionals, at request of Waiver Services Manager.
• Remains “on call” to assist Direct Support Professionals with any emergency situations that may arise after regular business hours, on PRN basis.
• Monitors the number of hours used versus hours available for all client contracts and takes necessary steps to ensure the client does not exceed contracted hours.
• Ensures all monthly and quarterly reports are completed in compliance with state requirements. • Creates data sheets as needed.
• Ensures compliance with all relevant state standards.
• Completes tasks assigned by Waiver Services Director.
• Attends and participates in parent/client meetings, team meetings, DSP meetings, training and other meetings as requested by the Waiver Services Director.
• Creates and maintains Waiver Services home binders, including up to date PCISP’s, consents, and goal tracking information.
• Reviews session notes and tracks relevant goal information. 
• Conducts new hire orientation for Direct Support Staff as requested by the Waiver Services Manager.
• Provides and maintains an environment free of emotional, physical, and sexual abuse. Reports any incidents or suspicions to a director immediately.
• Maintains client and family confidentiality per LS policy and HIPAA Privacy Rule Regulations.
• Refers parent to appropriate staff member with regards to non-respite related questions. • Completes and submits required documentation in a timely manner.
• Communicates with the Waiver Services Director regarding all developments, problems, or concerns as needed and requests feedback.
• Responds appropriately and professionally to feedback.
• Respects the property of LittleStar and the family.
• Acts as a positive role model for all staff, families and learners working with LS.
• Works to positively impact team spirit and overall morale.
• Maintains professional relationship with parents and other family members.
• Adheres to all LS policies and procedures.
• Performs other duties as assigned by the Waiver Services Director or members of the Executive or Clinical teams.

• Must successfully pass the initial and updated criminal history, background, and record checks, which includes driving history checks.
• Must wear appropriate Personal Protective Equipment (PPE), as provided by LittleStar, where physical distance cannot be attained as needed.

• High School Diploma required with a minimum of 2 years’ experience in ABA, Waiver Services or other related experience.
• Strong attention to detail for data collection and report writing.
• Ability to train others (parents, staff) in the core competencies of person-centered planning, curriculum, programs, etc.
• Highly adept Microsoft Word and Excel.
• Possess and maintain a clear criminal record per Medicaid Waiver regulation requirements.
• Maintain a valid Indiana driver's license, full-coverage insurance on personal vehicle, and maintain insurability as defined by the agency liability insurance carrier. Must possess and maintain reliable transportation that meets state requirements for transporting persons served.
• A positive team player and energetic professional.
• Impeccable interpersonal communication; good judgment and creative thinking skills; Ability to develop and maintain relationships as well as communicate appropriately given the circumstances of the situation and individuals involved.
• Discretion in matters that need to remain private.

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