Warehouse Administrative Assistant

Job Summary

Carries out all customer service related activities such as responding to inquiries, processing orders and handling complaints, in a prompt, courteous and effective manner. Other responsibilities include answering phones, greeting visitors/truck drivers, appointment scheduling and other clerical duties.

Specific Duties:

• Process and input all customer orders
• Prepare shipping/order picking paperwork for warehouse personnel.
• Run stock reports to check for product availability.
• Generate all related paperwork and necessary information required for customer work orders, check all orders for special requests.
• Coordinate special, last minute shipping requests with the Transportation and Warehouse
• Add new items / edit current items..
• Track orders as required and notify customers of any activity concerning their order.
• Verify all OS&D before sending

Relationships

Maintain excellent working relationships with customers by responding to all inquiries and complaints concerning work orders, shipments, inventory counts, etc. in a courteous and efficient manner.

Clerical

• Oversee all paperwork associated with orders and maintain the corresponding files.
• Maintain a current and accurate procedure manual that details the processing requirements for each account.

Preferred Education/Experience/Additional Skills:

• 2 to 4 years high profile customer service.
• Computer Literate, Internet Savvy, Warehouse Management Systems
• Microsoft office 365
• Excellent phone manner and listening skills
• Flexibility, initiative and trouble shooting skills.
• Ability to take direction from multiple customers at once.
• Ability to work in a fast-paced environment.
• Ability to work independently or with a team.

Education:

• High school or equivalent
• 2-4 years office experience

Shift / Hours:

• Saturday- Tuesday
• 630AM-5PM