Requirements
Key Responsibilities:
- Payment Processing: Post incoming payments, wire transfers, checks, cash, and credit cards to the appropriate customer accounts.
- Billing & Invoicing: Create and issue accurate invoices detailing products, services, sales tax, and payment terms. Manage RMAs for returned products and ensure inventory accuracy.
- Credit Checks: Assist in evaluating the creditworthiness of new buyers and updating credit limits.
- Collections: Monitor outstanding balances and proactively communicate with clients to secure overdue payments.
- Account Reconciliation: Regularly balance the A/R ledger to ensure all payments are accurately credited.
- Dispute Resolution: Investigate billing errors, process refunds or adjustments, and resolve discrepancies.
- Reporting: Compile data for month-end close and generate aging reports regarding the status of receivables.
- Audit Assistance: Provide necessary documentation and support for external financial audits.
- Record Keeping: Maintain organized digital and physical files for all transactions and payment histories.
Requirements:
- Software Proficiency: Experience with accounting software (e.g., QuickBooks, SAP, TurningPoint) and Microsoft Excel.
- Industry Skills: A foundational understanding of accounting principles, fair credit practices, and basic collection regulations.
Benefits