Warehouse Coordinator

Warehouse Coordinator

Salary

$77,312.00 - $94,015.00 Annually

Location

MSCS-69 Stony Circle Santa Rosa, CA

Job Type

Full-Time

Job Number

25/26-77ASM-O

Department

Water

Opening Date

05/20/2026

Closing Date

6/3/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

07

Max Number of Applicants

75

• Description
• Benefits
• Questions

The Position

THE CITY OF SANTA ROSA IS HIRING FOR A DETAIL-ORIENTED INDIVIDUAL WITH STRONG ORGANZATION SKILLS TO JOIN OUR DYNAMIC TEAM AS A WAREHOUSE COORDINATOR!

The Benefits of City Employment:

In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice of health plan, a flexible spending program, employer contributions to a Retiree Health Savings plan, flexible work schedule options, and top of the line employer paid (free to you) vision and dental coverage. More information regarding benefits associated with this position can be found on our Miscellaneous Employee Benefits Page.

This recruitment closes on 06/03/2026 or when 75 applications have been received, whichever comes first.

Additional benefits include:

• 12 paid holidays annually, plus 2 to 3 "floating" holidays per year depending on years of service

• $500 annually for wellness

• The City is a Public Service Loan Forgiveness Program (PSLF) Employer

• Paid Family Leave

• 4% General Salary Increase - July 2026

The Ideal Candidate:

Should have prior experience in procurement, stocking, and contract management of industrial equipment and consumable service and repair parts. They should be versed in common terminology regarding piping, gearboxes, pumps, motors, electrical and instrumentation equipment. We are also seeking the candidate who has the following additional qualities for the position:

• Effective leadership skills
• Able to accept and provide direction
• Self-motivated
• Strong interpersonal skills
• Strong communication skills
• Strong organizational and problem-solving skills
• Flexible
• Innovative
• Proficient with current technology

This classification is responsible for planning, organizing, and coordinating warehouse and inventory control program, services, and activities. Performance of the work requires the use of initiative and discretion within established guidelines. Positions in this classification rely on experience and the use of judgment to ensure the program's efficient and effective service delivery. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

THE SELECTION PROCESS:

Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, minimal or generic responses, or responses such as "See Resume" can result in disqualification from the selection process.

The selection process will include a minimum qualifications assessment, an application and supplemental questionnaire review, followed by department selection interviews. An eligibility list will be established as a result of this selection process and may be used to fill the current vacancy as well as any future vacancies.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.

SANTA ROSA - A WONDERFUL CITY TO CALL HOME:

The City of Santa Rosa is nestled in the center of famous Sonoma Wine Country, located just 55 miles north of San Francisco and 30 miles east of the Pacific Ocean with a population of approximately 180,000. Santa Rosa serves as the County seat and the center of trade, government, commerce, and medical facilities for the North Bay. The surrounding area is home to over a hundred wineries and vineyards and many beautiful parks and recreational facilities, including golf courses. Santa Rosa is in the center of a nationally recognized cycling area. We boast many attractions associated with large cities, including a symphony, performing arts center, theater productions and internationally recognized restaurants, yet still retain the warmth and small town feel of decades past. Santa Rosa has been named one of the 50 greenest cities in the United States with one of the top five mid-sized downtowns in California.

Examples of Duties and Responsibilities

• Plans, coordinates, and directs the day-to-day operations of a comprehensive warehouse and inventory control program, including assisting in developing program policies and procedures.
• Prepares specifications for request for quotes; contacts vendors to request quotes and/or initiates, monitors, and participates in bid processes; receives and submits quotes/bids to supervisors and/or management for approval; procures goods upon approval.
• Orders, receives, stores, and issues materials, tools, equipment and supplies to City staff.
• Receives incoming purchases; checks material from suppliers for defects and shortages of received goods against purchase order/specifications; informs supervisor of materials delivered as damaged, delayed delivery, and/or not conforming to purchase orders; makes contact with vendors correcting necessary shortages, delays, returns, or incorrect shipments.
• Prepares and performs inventory cycle counts and annual physical inventory count; oversees the efficient utilization of available storage space.
• Creates, prepares, administers and/or processes requisitions, purchase orders, contracts, and related documents in accordance with established policies and procedures.
• Coordinates with the staff to forecast their material needs; researches, locates, and determines availability of materials; monitors supply chain to ensure an uninterrupted supply of items.
• Disposes of surplus and salvage equipment and/or materials
• Operates a variety of warehouse equipment, including fork lifts and related equipment; drives City vehicles to load, delivers, unload materials, supplies, and equipment as necessary.
• Ensures work areas are maintained in a clean and orderly condition, including securing equipment, vehicles, and tools at the close of the workday.
• Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors and controls expenditures.
• May respond to public inquiries and complaints by assisting with resolutions and alternative recommendations.
• Maintains accurate logs and records of work performed and for inventory control; prepares reports as requested.
• Observes and complies with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

Required Qualifications

Knowledge of:

• Warehouse and inventory control practices and procedures.
• Common carrier and shipping procedures and documentation.
• Parts, supplies, and materials commonly used by City staff.
• Methods, techniques, materials, equipment, and tools used in material handling and delivery.
• Occupational hazards and standard safety practices including traffic and safety laws and rules involved in driving and equipment operation.
• Principles and practices of budget and contract preparation and administration
• Basic mathematical principles and calculations.
• Principles and procedures of record keeping and report preparation.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
• Understanding of principles and practices of contract management.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service, by effectively communicating with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Plan, organize, coordinate, and implement a comprehensive warehouse and inventory control program.
• Perform detailed and technical warehouse and inventory work accurately and in a timely manner.
• Safely and effectively operate and maintain a variety of warehouse and automotive equipment.
• Maintain inventory control through inventories, transfers, and requisitions.
• Organize, stock, and issue supplies and equipment; maintain adequate stock levels.
• Receive specialty item requests, research various systems, interpret manuals/catalogs to determine required items related to the specialty field.
• Research, compile, and interpret a variety of information and make appropriate recommendations.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Make accurate arithmetic computations.
• Prepare clear and concise reports, correspondence, and other written materials.
• Maintain a variety of filing, record keeping, and tracking systems of work performed.
• Adopt the City's vision, mission, and values to provide high-quality public service and cultivate a vibrant, resilient, and livable city.
• Use tact, initiative, prudence, and judgment within general policy, procedural, and legal guidelines.
• Organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to the completion of the twelfth (12th) grade; and
• Five (5) years of increasingly responsible experience in inventory control, storekeeping, and/or warehousing including use of automated and equipment inventory processes.

Licenses and Certifications:

• Must possess a valid US driver's license upon date of application. Must obtain California driver's license following hire date per California DMV regulations.
• For positions where it is applicable, possession of, or the ability to obtain and maintain a valid forklift operators certification by the end of the probationary period is required.

click HERE to view the Driving History Standard for the City of Santa Rosa

Additional Information

PHYSICAL DEMANDS

Must possess mobility to work in a warehouse and office environment; strength, stamina, and mobility to perform light to medium physical work to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, and grasp in the performance of daily duties; to climb and descend ladders; to operate warehouse equipment; and to operate a motor vehicle and visit various City sites; and vision to inspect and operate equipment. Finger dexterity is needed to operate equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 75 pounds with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS

Employees work in a warehouse and office environment and may be exposed to loud noise levels, cold and hot temperatures, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and dust. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

For more information regarding this exciting opportunity, please contact Human Resources at 707-543-3060.

The City of Santa Rosa is proud to be an equal opportunity workplace.

The City does not discriminate on the basis of disability in employment. Requests for reasonable accommodations needed to participate in the recruitment process may be made by submitting a Request for Reasonable Accommodation Form within five (5) business days of being noticed that an event requiring accommodation is occurring. You may also contact the Human Resources Department at (707) 543-3060 or jobs@srcity.org.

In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits.

This job classification is in Miscellaneous Unit 7, Technical. Please click HERE to be redirected to the Citys benefits information page.

01

The purpose of this supplemental questionnaire is to gather information used to evaluate your qualifications for this position. For your application to receive further consideration, your responses must be supported by the information provided in the "Work History" section of your application. You must submit a complete application and provide clear, concise, and detailed responses to all supplemental questions by the final filing date and time. Responses such as "see resume" are not acceptable. Information included in resumes, cover letters, or other attachments will not be used to determine your eligibility and will not substitute for completing any part of the application-unless specifically requested as part of the application process. If you have not completed all required sections, please return to the application and do so before submitting. Do you understand and agree to this statement?

• Yes
• No

02

Do you possess a valid driver's license?

• Yes
• No

03

Please indicate your current forklift certification status:

• I currently possess a valid forklift certification
• I previously held a forklift certification, but it is no longer current
• I have never held a forklift certification

04

Please describe your experience in warehouse operations and inventory control. Include:

• Employer name(s)
• Types of materials handled (e.g., industrial parts, tools, equipment)
• Inventory systems used (manual or automated)
• Your specific responsibilities and level of independence

05

Describe your experience with procurement and purchasing processes. Include:

• Preparing purchase orders, requisitions, or specifications
• Obtaining quotes or working with vendors
• Participation in bidding or contract processes
• Monitoring orders or resolving discrepancies

06

Describe your experience receiving shipments and ensuring accuracy. Include:

• Inspecting materials for damage or discrepancies
• Comparing shipments to purchase orders/specifications
• Coordinating with vendors to resolve issues

07

Describe your experience maintaining inventory levels. Include:

• Cycle counts and physical inventories
• Tracking systems used
• Methods used to ensure adequate stock levels

08

Provide an example of how you managed multiple priorities or resolved a problem in a warehouse or procurement setting. Include:

• The situation
• Actions you took
• The outcome

09

Describe your experience communicating with internal staff, vendors, contractors, or the public. Include examples of how you handled requests, issues, or conflicts.

Required Question

Employer City of Santa Rosa

Address 100 Santa Rosa Ave, Room 1

Santa Rosa, California, 95404

Phone 707-543-3060

Website https://www.governmentjobs.com/careers/srcity