We are seeking a Procurement Specialist to manage the purchasing of operational supplies, equipment, construction services, and facility-related services for our warehouses across the United States. This position will also support new warehouse openings.
Responsibilities:
Purchase daily warehouse supplies and equipment, including pallets, packaging materials, office and cleaning supplies, PPE and safety supplies, forklifts and related parts, racking systems, dock equipment, and other operational materials.
Handle vendor inquiries, price comparisons, negotiations, purchase orders, delivery coordination, and final inspections based on each warehouse’s needs.
Identify and manage local and national suppliers across the United States.
Build and maintain a supplier database and regularly evaluate vendors based on pricing, quality, lead time, and service performance.
Manage procurement for warehouse construction, maintenance, and facility services, including electrical work, fire protection systems, HVAC, plumbing, fencing, dock equipment, lighting, security systems, internet services, janitorial services, waste disposal, and general repairs.
Review project quotations, including scope of work, materials, labor costs, project timelines, and payment schedules, to prevent unclear pricing or duplicate charges.
Establish market pricing benchmarks and compare purchasing costs across different warehouses and suppliers.
Analyze unusual pricing, renegotiate terms when necessary, and support regional or centralized purchasing initiatives to reduce costs.
Review commercial terms in quotations, service agreements, proposals, and contracts, including payment terms, renewals, cancellations, warranties, installation requirements, and termination conditions.
Coordinate with the Finance Department on purchase orders, invoices, and payment approvals to ensure the procurement process is properly documented, compliant, and traceable.
Support new warehouse openings by ensuring forklifts, racking systems, dock equipment, office furniture, IT and network systems, security equipment, and other supplies and services are in place before operations begin.
Qualifications
Previous experience in procurement, supplier management, warehouse operations, facility maintenance, or construction-related purchasing.
Familiarity with U.S. vendor sourcing, quotation comparison, contract negotiation, and procurement procedures.
Strong cost awareness, pricing analysis, and business negotiation skills.
Ability to review vendor quotations, project scopes, and contract payment terms.
Detail-oriented, responsible, and capable of managing multiple warehouse locations and purchasing projects simultaneously.
Strong English and Chinese communication skills, with the ability to communicate effectively with U.S.-based vendors.
Experience in logistics, e-commerce warehousing, new warehouse setup, or facility maintenance procurement is preferred.
Numbers & Facts
Location
ONTARIO, CA
Job Type
Full-time
Skills
Analysis Skillsunmatched
Benchmarkingunmatched
Billingunmatched
Business Skillsunmatched
Chinese Languageunmatched
Communication Skillsunmatched
Constructionunmatched
Contract Negotiationunmatched
Cost Controlunmatched
Custodial Servicesunmatched
Database Administrationunmatched
Database Analysisunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
English Languageunmatched
Equipment Maintenance/Repairunmatched
Facilities and Maintenanceunmatched
Financeunmatched
Forkliftunmatched
Furnitureunmatched
General Handypersonunmatched
HVACunmatched
Health Insuranceunmatched
Information Technology & Information Systemsunmatched
Internet Securityunmatched
Internet/Online Serviceunmatched
Loading Dockunmatched
Logisticsunmatched
Maintenance - Electricalunmatched
Maintenance Servicesunmatched
Mandarin Chinese Languageunmatched
Multitaskingunmatched
Negotiation Skillsunmatched
Network Securityunmatched
Office Equipmentunmatched
Operations Managementunmatched
Order Deliveryunmatched
Pallet Jackunmatched
Plumbingunmatched
Pricingunmatched
Procurement Managementunmatched
Product Packagingunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Security Equipmentunmatched
Vendor/Supplier Evaluationunmatched
Vendor/Supplier Managementunmatched
Vendor/Supplier Sourcingunmatched
Vision Planunmatched
Warehousingunmatched
Waste Disposalunmatched
eCommerceunmatched
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